What are the responsibilities and job description for the Office Manager position at Ophthalmic Consultants of Long Island?
OFFICE MANAGER
WHO WE’RE LOOKING FOR
Spectrum Vision Partners (“SVP”) and OCLI Vision (“OCLI”) work together to provide world class eye care to our patients to improve lives. SVP, the management services team, supports OCLI vision, one of the largest multi-specialty ophthalmology networks in the U.S. Our unique model and collaborative culture differentiate us in the marketplace and in our service to our patients. We build our culture one hire at a time and we focus on building great teams and keeping our employees happy. We promote from within and offer fantastic benefits and PTO!
We want to learn more about you and the kind of team culture you can help us create. We’re interested in your relevant skills and what you can do. We’re even more interested in your positive attitude and flexible mindset!
THE OPPORTUNITY AT HAND
We are seeking a responsible office manager to oversee the administration of one of our clinics. Your responsibilities will include supervising office staff, monitoring budgets, billing, ordering supplies, maintaining records, and ensuring that the day-to-day operations of our office run smoothly.
To be successful as a medical office manager, you should have excellent organizational and time-management skills. The ideal candidate will also have strong interpersonal skills, with an affinity for customer service, and has experience managing multiple medical practices.
OUR EXPECTATIONS OF YOU
- Supervise the office staff and oversee the day-to-day operations of the clinic
- Manage all HR related activities in the clinic
- Ensure the reception area is clean and welcoming
- Manage office operations and procedures such as patient registration, patient checkout, record creation and record management systems, and ensure peak patient flow
- Maximize office productivity through effective triage of physician’s schedule; scheduling of staff; planning, assigning, and directing tasks; and proficient use of appropriate software applications
- Responsible for the maintenance of supplies and clinical equipment to minimize down time
- Monitor office schedule and patient flow, and act as backup to clinic staff
- Responsible for training of staff and making appropriate recommendations to administration
- Maintain knowledge of trends in ophthalmology
WHAT YOU'LL NEED TO SUCCEED
- 3-5 years of experience managing a medical practice
- Extensive experience with an EMR system
- You’re extremely detail oriented and have exceptional time management skills
- You’re a strong, empathetic leader who works well as part of a team
WHO WE ARE
Our globally recognized healthcare team is comprised of some of the top minds in ocular medicine. Our senior management team has a combined 200 years of eye industry experience collaborating with some of the most recognized practices in the nation. While our providers have the expertise to diagnose and treat complex ocular, oculoplastic, and retinal conditions, we’re also uniquely qualified to provide care for our patients from childhood though adulthood. We build relationships with our patients that last a lifetime.
With nearly 1,400 employees, we support over 50 clinic locations, five state-licensed ambulatory surgery centers, and over 110 surgeons, doctors, and other medical professionals. Our brands include OCLI Vision, Island Eye Surgi-center, New Vision Cataract Center, AIO, and others.
At Spectrum Vision Partners we know that cultivating diversity and fostering an inclusive work environment is critical to our impact and success. We create an environment where no individual is advantaged or disadvantaged because of their background. We offer equal opportunity employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status. With a commitment to maintaining a bias-free environment in which harassment is prohibited, we respect cultural diversity and comply with the laws of the places in which we operate. We expect our business partners, suppliers, clients, and all of our team members to uphold these commitments.
