Purchasing Representative

Essential Responsibilities:

• Maintains inventory of office forms, supplies, & products in support of Bank operations.
• Assists Bank & Affiliate personnel with online supply ordering.

• Maintains smooth delivery of all orders to branches and departments.
• Assists in negotiating price reductions as needed.
• Review vendor invoices for accuracy before submitting to Accounts Payable.
• Monitor bills and adjust when necessary.
• Monitor Total Business Solutions supply orders substituting items when necessary.
• Shop and compare prices for office supplies.
• Order teller supplies for branches.
• Order supplies for new branch openings & Bank mergers as needed.
• Make changes to branch location stationary as needed.
• Maintain updated samples of TowneBank printed forms inventory at Grubb.
• Maintain & perform procedures for Grubb inventory counts and audits.
• Assist with off-site storage box retention processes.
• Complete sales purchases, including equipment, machines, goods, and services for companies.
• Find the highest quality goods possible by reading reviews and performing research.
• Study current inventory levels and determine what is needed.
• Keep abreast of changes affecting both the supply of, and demand for, needed products and materials.
• Consider price, quality, availability, reliability, and technical support when choosing suppliers and merchandise.
• Have a working knowledge of the goods or services to be purchased.
• Place orders and ensure product is shipped according to deadlines.
• Keep updated supply contracts.
• Performs administrative support as needed.
• Assists Director of General Services with special projects as needed.
• Adheres to applicable federal laws, rules, and regulations including those related to Anti-Money Laundering (AML) and the Bank Secrecy Act (BSA).

Minimum Required Skills & Competencies:

• Knowledge of Microsoft Office (Excel, Word & Outlook, Access)
• Excellent organizational skills and attention to detail.
• Ability to work effectively & efficiently in an independent environment.
• Must be cooperative, effective, productive and be tactful in working relationships.
• Excellent negotiation and communications skills
• Must be a team player.

Desired Skills & Competencies:

• Previous banking experience
• Previous experience in a purchasing environment
• College graduate preferred

Physical Requirements:

• Express or exchange ideas by means of the spoken word via email and verbally.
• Exert up to 10 pounds of force occasionally, use your arms and legs, and sit most of the time.
• Have close visual acuity to perform activities such as analyzing data, viewing a computer terminal, reading, and preparing documentation.
• Not substantially exposed to adverse environmental conditions.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential responsibilities.