Senior Executive Administrator

Job Description

Job Description

POSITION PURPOSE

The Senior Executive Administrator will provide advanced administrative support to the CEO by ensuring their business is run efficiently. Tasks include but are not limited to managing the CEO’s schedule, calendar, meetings, and communications, preparing correspondence, presentations, and reports. The individual in this role will serve as a gatekeeper and liaison between the CEO, Board of Directors, Executive Leadership, and other business partners / representatives, etc.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Promote the mission, vision, and values of the organization.
• Manage the CEO's calendar, schedule, and events, including making travel arrangements and reservations, preparing agendas, and arranging proper setup of meeting space.
• Prepare reports and PowerPoint presentations.
• Attend meetings and take minutes as needed.
• Communicate with Board members, management, executives, personnel, vendors, community partners / representatives, and clients, and relay messages to the appropriate parties.
• Handle critical communications, answer phone calls, and represent the CEO in meetings, calls, and emails.
• Handle office-management duties, such as organizing reports and documents, and screening visitors.
• Coordinate and oversee executive events.
• Recommend improvements to workflows, procedures, and equipment.
• Be proactive in identifying needs and aligning daily operations with OIC, Inc.'s goals.
• Monitor office supplies, equipment, and research advantageous deals or suppliers.
• Ensure filing systems are properly maintained.
• Other duties as assigned.

QUALIFICATIONS

Associate’s Degree in Business Administration or related field required; Bachelor’s Degree preferred. Minimum of 2 years’ relevant work experience; Proficiency in Microsoft Office programs (Word programs, Excel, PowerPoint, Canva, etc.)

KNOWLEDGE, SKILLS & ABILITIES :

Must be fully computer literate; Able to prioritize effectively; Excellent written, verbal, and interpersonal communication skills; Exceptional customer service skills; Must be flexible regarding work schedule; Resourceful and a self-starter; Must be detail-oriented and well organized; Discretion and confidentiality are of the utmost importance in this position.

EQUAL OPPORTUNITY EMPLOYER

OIC, Inc. is an equal opportunity employer. OIC, Inc. offers equal opportunities to applicants and employees and makes all employment-related decisions based exclusively on job-related qualifications, without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, political affiliation and / or any other status protected by law.

DIVERSITY STATEMENT

OIC, Inc., is committed to valuing all people throughout our organization, regardless of background, lifestyle, and culture. A diverse and inclusive work environment for staff and culturally appropriate care for our patients is essential to fulfilling OIC, Inc.’s vision and goals.

https : / / www.econdev.org /

https : / / www.rockymountchamber.org /

Due to the volume of applications received, please do not contact the OIC Human Resources Department to check the status of an application, as we will be unable to provide this information over the phone. All applicants will be reviewed and those deemed most qualified will be contacted for an interview.

Thank you for your interest in employment with OIC, Inc.