What are the responsibilities and job description for the Executive Administrative Assistant position at Opportunities?
Network Health’s success is rooted in its mission to enhance the life, health and wellness of the people we serve. It drives the decisions we make, including the people we choose to join our growing team. Network Health is seeking an Executive Administrative Assistant. This individual will provide high level of administrative support for the leader and their functional area by completing department invoices, preparing reports and presentations, handling information requests and managing calendars along with a variety of planning, communication and organizational responsibilities.
Job Responsibilities:
- Manage and maintain executive schedules, appointments, and travel arrangements
- Create, edit and maintain databases as required.
- Prepare and edit reports, correspondence, communications, presentations and other documents for board and executive meetings. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
- Establish, maintains and updates filing system for documents and reference materials. Retrieves information from files when needed.
- Arrange and coordinate meetings and events. May include making catering arrangements, set up and take down.
- Record, transcribe and distribute board and executive meeting minutes
- Ensures integrity of confidential communications.
- Review operating practices and implement efficiencies where necessary
- Manage and organize executive mail. Drafts written responses as requested. Responds to regularly occurring requests for information
- Answer and manage incoming phone calls. Takes messages, answers or directs questions to appropriate internal stakeholder.
- Acts as a liaison with all internal and external stakeholders.
- Works independently or within a team on special nonrecurring and ongoing projects. May acts as project manager or team member for special projects
- Other duties as assigned
Job Requirements:
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Bachelor’s degree in Business Administration or related field (Eight years of experience in an administrative support role may be substituted for education)
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Three years of experience supporting senior leadership
This position will be required to work out of the Menasha (corporate office) 4-5 days per week.
We are proud to be an Equal Opportunity Employer who values and maintains an environment that attracts, recruits, engages and retains a diverse workforce.
