What are the responsibilities and job description for the ACCOUNTS PAYABLE/RECEIVABLE SPECIALIST position at Opportunity Builders?
The Accounts Payable / Receivable Specialist is an integral part of the Finance team at Opportunity Builders and maintains the accurate, timely coding and processing of the organization's accounts receivable and accounts payable functions. This position is responsible for ensuring transactions are recorded promptly and accurately in accordance with internal accounting policies. This position will accurately and timely process all billing to customers, apply payments to receivables, enter and process all payments due to vendors, prepare bank deposits and provide general Finance and Administrative support.
Essential Duties
- Be the first point-of-contact of the Finance Department, transferring / escalating matters to the appropriate personnel.
- Researches and responds to inquiries from employees, vendors, or customers.
- Demonstrate positive customer service by providing ongoing proactive communication, professionalism, and courtesy with all employees, participants, customers, vendors, and visitors.
- Ensures adequate documentation and approval of all invoices and payment requests.
- Reviews and corrects errors, processes voids and stop payments in a timely manner, and reissues checks, as needed.
- Manages weekly payment runs for all payment types (checks, on-line payments, ACH, credit cards etc.), including supporting improvements to the efficiency and accuracy of payment processes.
- Records cash receipts to the general ledger including donations, refunds, etc.
- Prepares weekly bank deposits.
- Monitor accounts to ensure payments are up to date, follow up with vendors as necessary.
- Monitors collections on receivables, communicates with customers outstanding bills and assists with verifying status of delinquent accounts by submitting Aging reports to supervisor.
- Maintains all W9 and relevant vendor files.
- Uphold appropriate level of confidentiality regarding financial information.
- Use various computer software platforms, including, but not limited to Sage 50, Microsoft Word, Excel, Outlook, Microsoft 365, iCare, etc. to complete assigned tasks.
- Maintains financial security by following internal accounting controls.
- Secures financial information by completing database backups.
Non-Essential Duties
Communication & Collaboration
Qualifications
