Direct Support Documentation Coordinator

OWC Job Description

JOB TITLE: Direct Support Document Coordinator

DEPARTMENT: DSO

SUPERVISOR: DSO Manager

General Job Description:

Support our individuals and staff with all of their needs. Ensure their health & safety needs. Assist them with their vocational tasks, be a mentor and example to all. Train and mentor staff in the programs and ensure the smooth running of daily activities and maximum independence of our individuals’ needs in the program. Adhere to the budget of each program.

MAJOR DUTIES AND RESPONSIBILITIES:

• Assist with completing any nursing/medication docs & attendance of monthly meetings
• Write individuals’ IPs and complete vocational assessments & turn in 2 weeks prior to the meeting to the case manager
• Ensure New Hire Orientation packets are followed, completed & turned into the Training Specialist in a timely fashion
• Pass Meds as needed
• Oversee daily attendance logs and enter data into Excel spreadsheet
• Provide 1:1 documentation training to staff
• Review all program books and ensure accuracy
• File all monthly data appropriately
• Review “monthly summary” reports & use the information to write individuals’ reports
• Complete all end of month logs and enter data into Excel spreadsheet
• File staff in-services appropriately once the staff have signed off on them
• Ensure annual consent packets are returned in a reasonable amount of time
• Ensure all assessments are up to date
• Ensure that there is documentation to support the URR, PRC, HRC request forms
• Ensure new monthly documentation is provided to staff and placed in program books by the 1st of every month (goals, daily logs, etc.)
• Complete all Emergency Fact sheets
• Ensure billing documents get to the billing office by the 2nd of the month
• Perform Mega File Checklists Q6mons
• Attend client meetings
• Ensure measurable goals are created
• Provide supervision to individuals during morning & afternoon transport transition times
• Schedule all VOC activities
• Have knowledge & follow all of the participant’s water safety, fall risks, behavior, toileting & LON requirements
• Provide assistance to peers as needed
• Assist in providing a positive program environment to staff and participants
• Assist staff & individuals during fire drills and other emergency situations
• Communicate with families, residences, & case management as needed
• Be a team player
• Learn & follow all agency P&P
• Learn & follow all emergency & safety procedures for the agency
• Be involved in OWC fundraising efforts
• Perform other duties as they arise
• Maintain mutual respect & professionalism for all co-workers & individual’s daily
• Be a team player
• Learn & follow all policy & procedures of the agency
• Learn and follow all safety & emergency procedures for the agency
• Be involved in OWC fundraising events
• Perform other duties as assigned, or as they arise.

QUALIFICATIONS FOR THE JOB:

• GED/High School diploma
• 3 years’ experience in a DSO setting
• Must be reliable, dependable, flexible with your hours
• Must possess proven experience and success
• Must possess good organization, time management, and math skills
• Must possess CPR/First Aid, Med Cert, PMT
• Demonstrate adaptability, analytical and problem-solving skills
• Ability to meet strict deadlines
• Must possess valid driver’s license and have 5 years’ experience clean driving
• Must be able to work as part of a team as well as be independent

KEY COMPETENCIES:

Computer skills, EXCEL, Word, Office 365 platform, Organizational skills, Interpersonal and Communication skills, Problem solving skills, good verbal and written skills, caring and nurturing, honest, reliable and punctual

**No breaks are given in this postion as you are responsible for the safety and well being of individuals**

PHYSICAL REQUIREMENTS:

Must be able to carry a minimum of 20 pounds

**By Signing below, I have read and understand the responsibilities of my position with Opportunity Works Connecticut. I will do my best to adhere to my job description and understand that failure to do so could result in Disciplinary Action up to and including termination.

QUALIFICATIONS FOR THE JOB:

• Associates degree in related field or High School diploma experience in Management
• 3 years’ experience in a DSO setting
• Must have good document organization and math skills
• Must be reliable, dependable, flexible with your hours
• Must possess proven experience and success
• CPR/First Aid, Med Cert a plus
• PMT certification a Must
• Must possess valid driver’s license and have 5 years’ experience clean driving
• Must be able to work as part of a team as well as be independent
• Must be willing and able to learn computer skills and Office 365

KEY COMPETENCIES:

Computer skills, Organizational skills, Interpersonal and Communication skills, Problem solving skills, good verbal and written skills, ability to lead, proficiency in Microsoft office and 365, understanding that all individuals with ID can work in the community if they desire.

PHYSICAL REQUIREMENTS:

Must be able to carry a minimum of 20 pounds