What are the responsibilities and job description for the Office Assistant- PT position at Optica?
Optica is recruiting for a part time Office Assistant to assist the Corporate Engagement Department. This position provides member and program support for a variety of Corporate Engagement programs. Key areas of responsibility include; maintenance of department files and records (both electronic and paper); assistance with development / distribution of promotional gifts and mailings; maintaining up-to-date content on the Web site; customer service activities; and assistance with preparation / on-site support / post-meeting follow-up for meetings. This position is no more than 18.75 hours per week.
PRIMARY RESPONSIBILITIES :
- Coordinates with Director and to track member program performance and ensure accurate records are maintained for all Corporate Membership initiatives.
- Responds promptly and professionally to inquiries from members, volunteers, donors, vendors and staff. Provides information about Corporate Engagement programs, in a thorough and timely fashion.
- Assists with content updates to Optica web sites
- Assists with production and distribution of meeting material packets, and post-meeting follow-up.
- Provides research for the Corporate Engagement team on a variety of tasks.
EDUCATION AND EXPERIENCE :
SKILLS AND ABILITIES :
Strong customer service orientation, pleasant demeanor, positive attitude and excellent telephone etiquette
Strong written and verbal communication and problem-solving skills
Proficiency in Microsoft office / Windows, database applications and the Internet
Multi-task oriented with excellent organizational skills
Ability to establish and maintain record-keeping system and files