What are the responsibilities and job description for the Senior Manager of HR Administration position at Optima Dermatology?

Multi-site Dermatology Group Seeks Senior Manager of HR Administration

Optima Dermatology is recruiting a Senior Manager of HR Administration to join our Practice Support Center, based in Portsmouth, NH.

Position Summary :

We are seeking an experienced Manager of HR Administration to oversee the day-to-day operations of our HR administration functions. This leadership role will be responsible for ensuring the effective and efficient delivery of HR services, managing HR systems, policies, and processes, and leading a team of HR professionals. The ideal candidate will have strong leadership experience, a deep understanding of HR operations, and the ability to foster a collaborative and high-performance work environment.

The opportunity is an in-office role. The HR Snr. Manager will need to be in the office (Portsmouth, NH) 5 days per week with flexibility to work remote as needed.

Responsibilities :

HR Operations Management :

Oversee and manage the day-to-day HR administrative functions, including employee records management, payroll, benefits administration, HRIS systems, employee offboarding and onboarding, and compliance with labor laws and regulations.
Develop, implement, and maintain HR policies, procedures, and workflows to ensure consistent, efficient, and compliant HR operations.
Ensure timely and accurate processing of HR-related data, including new hires, terminations, promotions, transfers, and leave management.

Team Leadership and Development :

Lead, mentor, and develop a team of HR support staff, fostering a collaborative and high-performance team culture.

Provide guidance and training to HR staff on HR policies, procedures, and best practices.

Set clear performance goals for HR team members and conduct regular performance evaluations.

HR Systems and Technology :

Manage and optimize the use of HR software and systems (HRIS, payroll systems, etc.) to enhance data accuracy, reporting capabilities, and employee experience.

Work with IT and other departments to troubleshoot and resolve any system issues and recommend upgrades or improvements to HR technology.

Compliance and Reporting :

Ensure compliance with federal, state, and local labor laws and regulations, including those related to benefits, payroll, and workplace safety.

Monitor and track HR metrics, including turnover, headcount, and other key performance indicators.

Prepare and present reports to senior management on HR trends, staffing, and administrative issues.

Employee Relations and Engagement :

Support the HR team in handling employee inquiries and concerns related to HR policies, benefits, and processes.

Act as a liaison between employees and management to promote positive employee relations and resolve administrative issues promptly.

Support management team in performance management best practices.

Manage the companies employee engagement plan and budget to foster strong employee satisfaction and great Optima culture.

Continuous Improvement :

Identify opportunities for process improvements and cost-saving initiatives within HR administration.

Stay current on HR best practices, legal updates, and emerging trends to continuously enhance the efficiency and effectiveness of HR operations.

Qualifications :

High energy self-starter with demonstrated ability to inspire and motivate others

Excellent verbal and written communication skills

Excellent organizational skills and attention to detail

Excellent time management skills with a proven ability to meet deadlines

Strong analytical and problem-solving skills

Knowledge of employment-related laws and regulations

Ability to utilize third parties to find answers to technical questions as needed

Proficient with Microsoft Office Suite or related software

Proficiency with or the ability to quickly learn the organization's HRIS systems (Paylocity)

Bachelor's degree in Human Resources, Business Administration, or related field required; Master's degree preferred, but not required

At least two years of human resource management experience required

SHRM-CP or SHRM-SCP preferred

Compensation

The position will offer competitive compensation. In addition, it will offer the personal reward associated with transforming our patients' lives and building the most defensible healthcare services platform in the country.

Benefits

Our benefits include generous health, dental, vision, disability, and life insurance.

About Optima Dermatology

At Optima Dermatology, our mission to revolutionize skin care is made possible by our world class team that is highly engaged, mission-driven, and inspired to set the new standard in dermatology. We are growing rapidly and looking for key team members who believe in our mission and want to make a difference in the lives of our patients. We foster a collaborative environment that is fun and hardworking and promise you will work alongside amazing colleagues you are proud to call your teammates.

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