What are the responsibilities and job description for the Receptionist position at Optimas Solutions?
Receptionist
About Optimas
Optimas Solutions is a global distributor of integrated supply chain solutions, and engineering support focused on delivering fasteners, components, and industrial and safety supplies to our diverse customers worldwide. Our local, on-the-ground teams understand the nuances of every community we serve. This allows us to adapt with our customers and partners as needs evolve, leveraging our footprint to remain at your side while providing a highly personalized level of service and support no matter where you find yourself.
Our Values are the THREAD that connects us as one team to ensure that we are accountable for our contributions to the success of our company and customers:
- Teamwork
- Honesty
- Respect
- Excellence
- Accountability
- Drive
To learn more, please visit our website http://www.optimas.com
Position Overview
We are hiring a receptionist to greet our visitors and perform various clerical tasks. Since this person will be the first point of contact for our business, the ideal candidate will have a friendly demeanor, strong organizational skills, and an eagerness to assist customers and visitors. If you are someone who would enjoy greeting people and other office-related tasks, such as answering phones and coordinating schedules, we’d love to meet you.
Main Responsibilities
- Serve visitors by greeting, welcoming, signing them in, and directing them appropriately.
- Notify relevant employees when visitors arrive.
- Keep an eye on security and telecommunications systems.
- Answer visitors’ questions, calls, and emails, and provide them with the relevant information.
- Maintain visitor, employee, and department directories and logs.
- Follow security procedures, such as monitoring the logbook and issuing visitor badges.
- Organize the reception area while complying with office procedures, rules, and regulations.
- Help with coordination and execution of events and meetings.
- Order and keep office supplies stocked.
- Clean and stock break and lunchrooms.
- Keep a record of office supply inventory and expenses.
- Sign for deliveries and ensure all mail and packages are distributed accordingly.
Skills and Qualifications
- High school diploma required
- At least 3-5 years of experience in a similar role.
- Strong communication and organizational skills
- High level of professionalism and courtesy
- Excellent time-management skills
- Works well with others and can multitask
- Proficient in Microsoft Office software
- Great attention to detail
The salary is commensurate with experience. We offer a market-competitive benefits package, including medical, dental, vision, and life insurance, 401(k) match. Optimas OE Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Optimas OE Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
