Office Coordinator

A key Optimus client is seeking an Office Coordinator to provide administrative support to the CFO and team while ensuring smooth day-to-day office operations. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced environment.

Qualified candidates please reach out to me at jennifer.hibbetts@optimus-us.com or your Optimus Recruiter.

Key Responsibilities:

• Administrative & Financial Support:
• Assist the CFO with expenses, bills, and data entry.
• Coordinate contract execution, ensuring proper documentation and storage.
• Office & Event Management:
• Manage office supplies and maintain an organized workspace.
• Set up meetings, organize rooms, and arrange limited catering.
• Plan and coordinate company events (e.g., cookoffs, game suites).
• Handle event ticket distribution for employees and clients.
• Guest & Travel Coordination:
• Arrange travel for customers or team members as needed.
• Greet and assist guests upon arrival.
• Accept and manage packages/deliveries at reception.

Qualifications:

• Prior experience in office coordination, administrative support, or event planning preferred.
• Strong organizational and multitasking skills.
• Professional demeanor with excellent verbal and written communication.
• Proficiency in Microsoft Office Suite.

Work Environment:

• Must be in-office daily (Reception is unmanned).
• 75-person office with a collaborative atmosphere.
• Requires a presentable and professional approach when greeting guests and handling deliveries.

This role offers an exciting opportunity to be the go-to person for office operations, ensuring efficiency and professionalism in a dynamic work environment.

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