Trade Show Coordinator

Company Overview

At Opus IVS, our mission is to drive advancement in the automotive industry by assisting customers with complex vehicle repairs. Guided by our core values of Customer Focus, Innovation, Collaboration & Teamwork, and a Results-Driven approach, we continually strive to develop advanced technology that empowers us to fulfill our mission.

Opus IVS technology & products has been a leader in the industry since the late 90’s. Opus IVS offers modern collision shops an integrated platform of leading diagnostics and calibration solutions, anchored by expert technicians and cutting edge, patented technology.

Position Summary

The Marketing Specialist will support the planning, coordination, and execution of trade show-related activities. This individual will work closely with the sales, marketing, and external teams to ensure successful event participation. The ideal candidate will have strong project management skills, attention to detail, and the ability to thrive in a fast-paced, team-oriented environment.

Duties & Responsibilities:

• Manage and coordinate all trade show activities with timeline and deadline-based planning, ensuring smooth and efficient execution.
• Analyze trade show processes and make recommendations for improvements to enhance efficiency.
• Prepare and maintain essential documentation, including contracts, deposits, and correspondence, ensuring all contractual obligations are met by deadlines.
• Secure necessary staffing, equipment, materials, and supplies for trade show booths, ensuring all logistics are handled appropriately.
• Collaborate with the Marketing team to organize pre-show promotional items, including direct mail, packages, and sales literature.
• Manage the physical packing of all trade show gear and coordinate the outgoing and return transportation of the gear in cooperation with the orders and warehouse departments.
• Work with the salesperson assigned as the event lead to confirm the setup and breakdown of trade show booths.
• Work with contractors and trade show management to resolve any issues and negotiate refunds when applicable.
• Reconcile corporate credit card expenses for trade show activities and submit trade show invoices to ensure the timely creation of purchase orders (POs) and requisitions.
• Work with the Sales department to handle event registrations, individual attendee coordination, and any sponsorship management.
• Maintain and manage inventory of trade show materials, crates, and stock, ensuring that they are in good condition and suggesting replacements as needed.
• Coordinate the shipment, packaging, and organization of all promotional items for the trade shows.
• Assist the Marketing Manager and Senior Multi-Media Designer with various projects, including website updates, video production, graphic design, podcast initiatives, and trade-show related marketing content.
• Other duties as assigned.

Qualifications:

• 1-2 years of direct experience in tradeshow coordination or a related field.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to work independently and collaborate with other departments to meet deadlines and objectives.
• Experience with project management and logistics coordination.
• Basic knowledge of Monday.com, Marketo, and Salesforce is a plus.
• Willingness to travel 10%-15% required.

Preferred Qualifications:

• Previous experience in B2B trade show coordination or event management.
• Familiarity with inventory management and promotional item logistics.

WHAT WE OFFER:

• Competitive Pay: We know your value and we’re not afraid to pay for it. We offer a competitive total compensation plan including salary, bonuses, tuition reimbursement, and a match contribution to your 401k.
• Time Off: Besides our competitive paid time off package, employees receive paid holidays and floating holidays.
• Benefits: We offer a comprehensive benefits package, including all the necessities such as medical, dental, and vision.
• Opportunity: to be a part of a fast-growing company working to make the world safer!

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other characteristic protected by state, federal, or local law.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the job, the employee is regularly required to use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk or hear. The employee frequently is required to stand, walk and sit. The employee is occasionally required to stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: Hybrid remote in Dexter, MI 48130

Salary : $50,000