Executive Administrative Assistant

Title : Executive Administrative Assistant

Location : Atlanta, GA 30313 (Hybrid)

Duration : 12 Months Contract

Pay Rate : $37.87 - $45.45/ Hr.

Note:

**Candidates must have their own laptops**

MUST BE LOCAL TO ATLANTA AREA - this person will have to work onsite at least 1 day/week and might have to come for meetings occassionally - Person needs to live in Metro Atlanta

**Person needs to have strong Concur experience. People will not be shortlisted without Concur experience listed in resume**

**This is a high level executive admin position. This position requires collaboration with admin assistants, managing multiple calendars, scheduling meetings with different time zones, using Concur system and previous executive admin experience.

Summary

The Executive Administrative Assistant will provide exceptional administrative support and partnership to the Vice President of Global Community Affairs and President of The company Foundation at the company, as well as some administrative support to her Operations team.

Job Description

What You’ll Do for Us

• Responsible for scheduling and managing the executive calendars including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external individuals. Specifically, this role handles key communications across the leadership team (LT) for this executive as well as interactions with other senior executives to ensure disciplined meeting and calendar management.
• Organizes and coordinates travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensures that all travel arrangements are compliant with the Company’s Travel Policy.
• Provides support in arranging meetings including coordinating the agenda, compilation of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel. Also, provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support.
• Performs general clerical duties including but not limited to emailing, scanning, copying, filing, and data entry; collects and opens mail and/or some email; completes various forms, including purchase requisitions, purchase orders, shipping requests, travel expense reports and requests for payment.
• Contributes to the excellent reputation of the executive’s organization and the company through professional, friendly, and respectful interactions internally and externally. Performs other duties as required and/or assigned.

Qualifications & Requirements

• High School and some college preferred in Business, Communications, or similar fields is ideal.
• 3-5 years of experience in a high-level support role preferred.
• Must have proven ability to be a resourceful problem-solver.
• Experience in coordinating projects.
• Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook.
• Strong attention to detail, interpersonal, and communication skills are needed.
• Excellent time management and organizational skills to meet deadlines are needed.
• Experience scheduling travel arrangements and schedule for management.

Skills:

• Microsoft Office (including ability to do basic drafting in Word, Powerpoint, and Excel), Executive support, Database, Expense Reporting, Office Management, Travel Coordination, Grammar, Workflows, Microsoft SharePoint, Payroll, Computer Applications, Data Collection, Purchase Orders, Administrative tasks
• Administrative Tasks, Computer Applications, Database Entry, Data Collections, English Grammar, Executive Support, Microsoft Office, Office Management, Payroll, Processing Expense Reports, Purchase Orders, SharePoint, Travel Coordination, Workflows

Job Types: Full-time, Contract

Pay: $37.87 - $45.45 per hour

Expected hours: 40 per week

Benefits:

• Health insurance

Schedule:

• Day shift

Education:

• High school or equivalent (Required)

Work Location: Hybrid remote in Atlanta, GA 30313

Salary : $38 - $45