Office Assistant 1

The Office Assistant 1 position may be assigned to one or multiple areas of the Business Office including cash office, purchasing, and accounts payable departments. The individual assigned to this position is responsible for receiving and reviewing Visa Statements from cardholders; reconciling Visa charges in the Statewide Financial System; receiving and distributing cash and checks; processing Visa payments; ensuring purchases are made according to purchasing policies and guidelines; ensuring invoices are submitted according to pre-established requirements; submitting invoices for payment; and compiling data for reports. Other duties may be assigned as needed.

The position requires computer knowledge, an aptitude for working with numbers, the ability to multi-task, organizational skills, and the ability to work well with others. A person in this position will review documents, verify information, and process work in accordance with State rules and regulations.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Type, proofread, review, and correct correspondence, documents, records, and other written material.

• Transcribe hand-written materials.

• Make appropriate corrections for format, accuracy, and validity.

• Assist in gathering or compiling data for reports.

• May also prepare routine reports or assist others in the preparation of reports, following established guidelines.

• Details to be discussed at interview.

• Additional duties as assigned.

• Provide excellent customer service.

The successful bidder to this posting is advised that it will be their responsibility to discuss, with their new supervisor, any previously approved time off. There is no guarantee the new unit will be able to honor previously approved time off.

MINIMUM QUALIFICATIONS:

There are no minimum education or experience requirements for this title

PREFERRED QUALIFICATIONS:

Candidates will be expected to demonstrate and will be evaluated against the following criteria:

• Must be very organized and comfortable working in a dynamic environment
• Candidate must be able to provide good customer service and the ability to work in a team environment.
• Candidate must be able to understand and carry out written or oral instructions

Job Type: Full-time

Pay: From $35,177.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

People with a criminal record are encouraged to apply

Ability to Commute:

• Binghamton, NY 13905 (Required)

Work Location: In person

Salary : $35,177