Operations Assistant/Dispatcher

Key duties/responsibilities of Operations Assistant/Dispatcher

• ·         Obtaining pricing and item information for purchasing and bidding support.
• ·         Preparing spreadsheets and obtains details for price increases.
• ·         Assisting employees with field, contract or billing problems.
• ·       Compiling Sales Manual of standard materials and options offered for each project.
• ·         Maintaining vendor list of prospective subcontractors and materials/new products.
• ·         Assisting with new project bidding.
• ·         Obtaining information required for contracting, addendums and options.
• ·         Providing samples and information to sales staff.
• ·         Compiling bid packages (including plans and job information) for all subcontractors bidding a job.
• ·         Work directly with senior level managers to develop purchasing strategies.
• ·         Analyze data and make recommendations to reduce expenses while maintaining or improving quality.
• ·         Purchasing and procurement of travel.
• ·         Communicate with vendors and suppliers.
• ·         Generate purchase orders in Sage.
• ·         Negotiate prices and obtain competitive quotes.
• ·        Make recommendations to modify purchases based on cost analysis.
• ·         Maintain job costing data entry.
• ·         Training Matrix & Support.
• ·         Dispatch and Track Rentals and other job-related materials.
• ·         Back Up Phone Support.
• ·         Other assistance with Operations as needed.

 Qualifications/Requirements

• ·         High School Diploma
• ·         1-2 years of prior work experience in administration or purchasing a plus
• ·         Must be able to work without close supervision
• ·         Strong organizational skills and effective communication skills (English)
  Proficient in Microsoft Office Suite, excellent in Excel
• ·         Knowledge of Sage Contractor a plus
• Spanish is a plus
  

Salary : $20 - $25