Assistant Clerk of the Board

Salary : $106,496.00 - $129,500.80 Annually

Location : Orange County Sanitation District, CA

Job Type : Full-time

Job Number : 37

Department : Communications

Division : Board Services

Opening Date : 02 / 21 / 2025

Closing Date : 3 / 7 / 2025 5 : 00 PM Pacific

Description

What do you value in your next job?

At the Orange County Sanitation District our Core Values form the framework of our organization and reinforce our professional work ethic. If the following values ring true with you, we'd love to invite you to explore our career opportunities further.

Integrity, Inclusion, Honesty, and Respect

We aspire to the highest degree of integrity, inclusion, honesty, and respect in our interaction with each other, our suppliers, our customers, and our community. We strive to demonstrate these values in our actions, commitments, and service.

Leadership, Teamwork, and Problem Solving We lead by example, acknowledging the value of our resources and using them wisely to achieve our mission. We strive to reach OC San goals through cooperative efforts and collaboration with each other and our constituencies. We work to solve problems in a creative, cost-effective, and safe manner, and we acknowledge team and individual efforts.

Customer Service, Transparency, and Accountability

We are committed to acting in a timely, accurate, accessible, and transparent manner through excellent customer service. We are committed to act in the best interest of our internal and external stakeholders.

Resiliency, Innovation, and Learning We continuously develop ourselves, enhancing our talents, skills, and abilities. We recognize that only through personal growth and development will we progress as an agency and as individuals.

Safety

We are committed to providing a safe work environment. We will demonstrate leadership, promote individual accountability, and participate actively in the advancement of our health and safety practices.

OC San is currently looking to fill the role of an Assistant Clerk of the Board .

Specifically, this position will work in conjunction with another Assistant Clerk of the Board, and report to the Clerk of the Board. The focus of duties will be determined by management.

Under general direction, performs a broad range of professional, confidential, technical, and administrative duties in support of the day-to-day operations of the Board Services Division; assists in preparation of Board of Directors meeting agendas; manages day-to-day operations of OC San's Electronic Agenda Management System; attends Board of Directors meetings, takes and prepares minutes, including the preparation of confidential and highly sensitive documents; assists in the planning and development of all required processes; coordinates and monitors processes related to agendas, minutes, ordinances, resolutions, contracts, agreements, official records, and records management of OC San; assists in the development, implementation, and administration of OC San's records management program; receives, distributes, and coordinates responses for all requests of public records; ensures compliance with California Public Records Act, Freedom of Information Act, Proposition 218, Political Reform Act, and the Brown Act; and Public Hearing and Noticing regulations and timelines; performs work that requires interpretation and analysis of information; provides recommendations on problem resolution; participates in short- and long-range planning; and performs duties as assigned.

This position requires attending regularly scheduled and special committee and Board of Directors' meetings in the evenings. Complete information on the schedule and the types of meetings can be found on our website,

Qualifications & Requirements

Any combination of education and experience that provides the required knowledge, skills, and abilities may be qualifying as determined by OC San.

Required :

• Bachelor's degree from a college or university accredited by the U.S. Department of Education, with major coursework in public or business administration or a related field.
• Five (5) years of increasingly responsible experience managing a range of technical programmatic or administrative areas supporting a Board of Directors, a City Council, and / or department head, or experience in a similar public agency environment including administering a records management program.
• Must possess or obtain a valid Certified Municipal Clerk (CMC) certification within 12 months of placement in position.
• Must possess or obtain a valid Notary Public Commission in the State of California within 12 months of placement in position.

Desired :

Recruitment & Selection Process

Vacancies : 1

an eligible list may be established for future vacancies)

Apply online at : www.ocsan.gov / careers APPLICATION FILING DEADLINE : March 7, 2025, 5 : 00 P.M. (or until a sufficient number of qualified applications have been received)

Hiring Salary Range : $106,496.00- $ 117,457.60 / Year

starting salary will be within this range based upon qualifications)

Supplemental Information

Physical Demands

Environmental Elements

Disaster Service Workers

All OC San employees are designated Disaster Service Workers through state law (California Government Code Section 3100-3109). Employment with the OC San requires the affirmation of a loyalty oath to this effect. Employees are required to complete all related training as assigned, and to return to work as ordered in the event of an emergency.

Other Information

For the full range of duties, responsibilities, and essential job functions please review the Classification Specification for this position found on

Applicants must clearly demonstrate, through their application materials, that they meet the minimum requirements as outlined in the job announcement and class specification to receive further consideration. However, meeting the minimum requirements does not guarantee an interview. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process.

False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification.

To ensure your application is accurate and complete, please review the

Employment is contingent upon successful completion of OC San's pre-employment process, which includes a background investigation and a physical examination. For some positions, this may include a drug screen. False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification.

Reference Checks will be conducted by OC San to verify employment related information for all potential employees once a contingent job offer is made during the background investigation process. This is done to ensure that individuals who join OC San are well qualified and have a strong potential to be successful in their employment. The extent of the inquiry will depend on the position being applied for, but will at least include :

Please have all necessary documentation ready. Additional inquiries may be necessary depending on the position for which you are applying. Human Resources will also schedule a post-offer physical examination once a job offer has been made.

OC San only accepts applications submitted via our online application system. Applications submitted via mail, fax or email will not be accepted.

The provisions of this announcement do not constitute an expressed or implied contract. Any provision contained in this announcement may be modified or revoked without notice.

Personal leave; administrative leave; eleven paid holidays and one floating holiday; group life insurance; group disability insurance; group health insurance (employee contribution is required), dependent coverage available, including medical, dental, and vision; a retirement

For more information on benefits, visit our website at

PLEASE READ. The information provided on the Supplemental Questions will be used in conjunction with your job application to determine whether you meet the qualification requirements. Failure to provide detailed and complete information may result in your application being rejected. Do not submit a resume in place of completing these Supplemental Questions. Education obtained outside the United States must be comparable to education earned at an accredited school in the United States. We reserve the right to request further information about your academic program, evidence of comparability, or an original transcript. Any information you submit may be verified.When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions. This includes a detailed description of each position that I feel qualifies me for the job I am seeking. I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected. I also understand that I may not submit a resume in lieu of filling out the job application or answering the Supplemental Questions. However, I may attach a resume to the application to provide additional information.

Which best describes the highest level of education you have completed?

Do you possess a Bachelor's degree from a college or university accredited by the U.S. Department of Education, with major coursework in public or business administration or a related field?

How many years of increasingly responsible experience do you possess in managing a range of technical programmatic or administrative areas supporting a Board of Directors, a City Council, and / or department head, or experience in a similar public agency environment including administering a records management program?

If you answered "Yes" to the previous question, describe your experience supporting a Board of Directors, a City Council, department head, or similar public agency environment. If you answered "No", write N / A.

Do you have advanced computer skills with Microsoft Word, Excel, and Outlook?

Have you completed any city / municipal clerk education and / or professional development courses?

If you answered "Yes" to the previous question, please briefly describe the education and / or professional development courses you completed. If you answered "No", write N / A.

Are you currently commissioned as a Notary Public in the State of California?

If you answered "No" to the previous question, are you willing to obtain a Notary Public commission within twelve (12) months as required by this position?

Have you earned designation as a Certified Municipal Clerk (CMC) through the International Institute of Municipal Clerks (IIMC)?

If you answered "No" to the previous question, are you willing to obtain a Certified Municipal Clerk certification within twelve (12) months of placement in the position, as required?

This position requires attending regularly scheduled and special committee and Board of Directors' meetings in the evenings. Will you be available to work evenings as required by the position?

All OC San employees are designated Disaster Service Workers through state law (California Government Code Section 3100-3109). Employment with the Orange County Sanitation District requires the affirmation of a loyalty oath to this effect. Employees are required to complete all related training as assigned, and to return to work as ordered in the event of an emergency. Click on the radio button below to acknowledge you understand these requirements.

Required Question

Salary : $106,496 - $117,458