What are the responsibilities and job description for the Program Coordinator - Exempt position at Orange County Government?
Overview
At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals.
Orange County Utilities is seeking a highly qualified individual to fill the position of “Program Coordinator”. This position performs responsible work with limited supervision and oversees the procurement and payment of supplies, services, commodities and equipment for the Utilities Department. Work involves supervising the department’s procurement functions, communicating with department staff, vendors, and other Orange County divisions including Finance and Procurement on purchasing, receiving, and invoicing problems and processes. Duties are performed under limited supervision of the Financial Administrator and are reviewed for compliance with division objectives and policies for the achievement of desired results.
Job Description
Representative Duties
Graduation from an accredited college or university with a Bachelor’s Degree and two (2) years of experience in accounts payable/receivable, accounting, contract management, procurement, or closely related field..
Additional years of experience may be substituted for the required degree on a year-for-year basis.
Preferences
Open Date: 04/08/2025
Close Date: 04/21/2025
This posting is subject to close without prior notice.
Salary Information
Pay Grade: 015 - From $24.27 to $27.91
FLSA Status: Exempt
Placement based on County Policy
Benefits
For more information on Benefits visit - https://www.ocfl.net/EmploymentVolunteerism/EmployeeBenefits.aspx
Veterans Preference
If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the closing date of the posting. Please scan and upload a copy of your cover letter and supporting documents, to Orange County Human Resources Division via the secure Box.com folder.
Your cover letter should include the Job ID number you are applying for, the title of the position, your full name and the last 4 digits of your social security number. *If you are a current employee returning from active military service, you may be eligible for promotion preference if the active military service qualifies for Veterans' Preference. Please note that Veterans' Preference applies only to a Veterans' first promotion after reinstatement or reemployment, without exception.
Educational Requirements
If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.
Address
Orange County Utilities
8100 Presidents Drive
Orlando, FL 32809
Hours: 40
Working hours: Monday through Friday 8:00 a.m. – 5:00 p.m.
Selected candidate will be required to successfully complete the pre-employment drug, physical and background check.
At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals.
Orange County Utilities is seeking a highly qualified individual to fill the position of “Program Coordinator”. This position performs responsible work with limited supervision and oversees the procurement and payment of supplies, services, commodities and equipment for the Utilities Department. Work involves supervising the department’s procurement functions, communicating with department staff, vendors, and other Orange County divisions including Finance and Procurement on purchasing, receiving, and invoicing problems and processes. Duties are performed under limited supervision of the Financial Administrator and are reviewed for compliance with division objectives and policies for the achievement of desired results.
Job Description
Representative Duties
- Provides support and guidance to staff and the Utilities Department’s division representatives on procurement and accounts payable matters.
- Oversee the daily activities of assigned staff to allow them to complete their work efficiently and effectively.
- Monitor purchase requisitions and invoice aging list and coordinate with staff to ensure timely processing of work according to established guidelines.
- Review and approve contract purchases in Maximo and the Advantage Financial System.
- Review, approve and process change order requests for contract and non-contracted purchases.
- Review Procurement Card (P-card) monthly statements and approve transactions for assigned staff.
- Work with vendors, internal customers, the County’s Procurement Division, and the Comptroller’s Accounts Payable department to resolve any purchase or payment issues that may arise.
- Review division budget accounting lines as needed to ensure that sufficient funds are available for purchase requisitions and invoice payments.
- Ensure that all purchasing and payment records are organized and maintained.
- Perform fiscal year end/start – up activities to ensure successfully close and starting of fiscal year.
- Supervise, mentor and train assigned staff and monitor work performance. Complete annual performance evaluations.
- Review, edit and approve employee timecards in Kronos.
- Attend meetings with vendors and Orange County personnel as needed.
- Assist with the development and implementation of processes for the assigned section.
- Ensure all established procedures and guidelines are disseminated and adhered to.
- Work harmoniously with staff, Program Coordinator(s) and supervisors (as applicable) and act as a backup when needed.
- Performs other related work as assigned.
Graduation from an accredited college or university with a Bachelor’s Degree and two (2) years of experience in accounts payable/receivable, accounting, contract management, procurement, or closely related field..
Additional years of experience may be substituted for the required degree on a year-for-year basis.
Preferences
- Accounts Payable/Receivables, preferably at Supervisor level (2 years)
- Knowledge of Maximo and Advantage
- Knowledge of Microsoft applications to include: Word, Excel and Outlook.
- Governmental procurement and contract experience.
Open Date: 04/08/2025
Close Date: 04/21/2025
This posting is subject to close without prior notice.
Salary Information
Pay Grade: 015 - From $24.27 to $27.91
FLSA Status: Exempt
Placement based on County Policy
Benefits
- 10 paid holidays and 2 floating holidays annually.
- 18 days paid time off per year.
- Longevity bonus based on years of service.
- 6 days of paid TERM (sick) time annually.
- Low-cost medical, dental, vision, additional life insurance.
- Free basic life, long term disability, and employee assistance for all the family members effective on day one.
- Participation in the Florida Retirement System.
- Employee assistance program includes multiple free one on one sessions with licensed counselors and online tools for legal advice, financial planning, personal life balance, etc.
- Free access to Wellworks gyms and Orange County Recreation Centers.
- Free onsite wellness coaching, including dietician and nurse.
- Tuition reimbursement program.
- Earn service time to forgive student loans.
For more information on Benefits visit - https://www.ocfl.net/EmploymentVolunteerism/EmployeeBenefits.aspx
Veterans Preference
If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the closing date of the posting. Please scan and upload a copy of your cover letter and supporting documents, to Orange County Human Resources Division via the secure Box.com folder.
Your cover letter should include the Job ID number you are applying for, the title of the position, your full name and the last 4 digits of your social security number. *If you are a current employee returning from active military service, you may be eligible for promotion preference if the active military service qualifies for Veterans' Preference. Please note that Veterans' Preference applies only to a Veterans' first promotion after reinstatement or reemployment, without exception.
Educational Requirements
If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.
Address
Orange County Utilities
8100 Presidents Drive
Orlando, FL 32809
- Work location can be changed at Management’s discretion*
Hours: 40
Working hours: Monday through Friday 8:00 a.m. – 5:00 p.m.
Selected candidate will be required to successfully complete the pre-employment drug, physical and background check.
Salary : $24 - $28
