College Intern - Contracts Administration & Materials Management

Overview

OCTA's College Intern Program is a year-round paid student/intern program. You will gain real world work experience on meaningful projects under the guidance of a transportation professional. You will have the opportunity to use problem solving, communication and decision-making skills as you gain valuable work experience. You will also work with a mentor and benefit from career counseling.

 

As a College Intern, you will be exposed to OCTA's career opportunities in the transportation industry. You will gain deeper awareness of transportation's many facets through your OCTA orientation, projects and teams, and internal networking.

 

Under direct supervision, you will perform a variety of professional entry-level duties related to your major field of study and the sponsoring department's current business operations.

 

The pay range is from $19.00 - $22.00 per hour depending on your education level. This position is not eligible for employee benefits. The work schedule will consist of approximately 20 hours a week, not to exceed 1,000 hours within a continuous 12 month period.

 

Eligibility list may be established up to 6 months from the posting date.

 

This posting will remain open until filled.

Responsibilities

This list is intended to indicate the general nature and level of work performed by employees within this classification and is not designed to be interpreted as an exhaustive listing of all tasks required of employees assigned to this job.

• Provide on-going support to CAMM and assist with various departmental functions.

   

• Assist with public records requests, file documents.

   

• Draft memoranda, letters, and other correspondence.

   

• Database, systems, and SharePoint document updates including insurance certificates and preliminary notices.

   

• Provide solicitation support, reference and responsibility checks, assist with pre-bid/pre-proposal conferences, contract file assembly, administrative project support and data mining.

   

• Conform contract documents and validate submittals.

Knowledge of:

• Analytical ability to interpret policies, procedures, contracting principles and regulations.
• Effective written, verbal, interactive and organizational skills.
• Good customer service skills to effectively work with internal and external customers.

  Ability to:

• Handle multiple projects simultaneously and ability to work under tight deadlines.
• Provide a flexible work schedule.
• Proofread own work.
• Problem solve and handle customer inquiries.
• Perform entry-level professional work.
• Acquire increasingly complex and technical knowledge and skills.
• Assume progressively responsible duties.
• Provide critical thinking and analytical skills.
• Effectively communicate.

Qualifications

• Currently a full-time college student enrolled in a two-year or four-year college program and following a course of study leading to a Bachelor's or Master's degree, with emphasis in Business Administration, Finance, Economics, Public Administration, Supply Chain Management, or a related field.
• Must be a full-time student maintaining a 2.5 GPA.
• Intern must conduct themselves in a professional manner.

  Working Conditions/Physical Activities:  (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. OCTA provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Positions in this class typically require:

• Work may be performed in a stressful, fast-paced office environment, depending upon assignment.
• Requires ability to understand verbal communication and to respond effectively.
• Positions in this class typically require: Reaching, Finger Dexterity, Grasping, Feeling, Talking, Hearing, Seeing, and Repetitive Motions in computer use.

  Disclaimer:  The above statements are intended to indicate the general nature and level of work performed by employees within this classification. They are not designed to contain or be interpreted as an exhaustive list of all duties, responsibilities, skills and qualifications required of employees assigned to this job. 

OCTA is an equal employment opportunity employer that recruits, hires, and promotes qualified people without regard to race, color, religion, creed, ancestry, national origin, age, sex, pregnancy, gender, gender identity and/or expression, sexual orientation, marital status, medical condition, disability, genetic information, military and veteran status, or other legally protected status.

Salary : $19 - $22