Demo

Accounts Payable Specialist

Orbis Operations
Mc Lean, VA Full Time
POSTED ON 11/29/2024
AVAILABLE BEFORE 1/26/2025
Description
ORBIS is looking for an Accounts Payable Specialist to support our growing finance team.  As an Accounts Payable Specialist, you will play a crucial role in managing and processing company payments and ensuring the accuracy of financial transactions. The successful candidate will possess a strong understanding of accounting principles, excellent attention to detail, and the ability to work effectively in a fast-paced environment. 
This position requires an in-office presence in McLean, VA approximately 3 days a week.

Key Responsibilities
  • Execute the vendor invoice processing activity according to SOPs.
  • Ensure adequate quality in vendor invoice processing (e.g. correct supplier account, amounts, etc.).
  • Provide accurate and timely information on the status of supplier accounts and transactions for business decisions.
  • Organize work to be performed and accomplish job tasks as assigned on a daily and weekly basis.
  • Work with other employees to assist them in completing projects and tasks and confirmation of vendor invoice accuracy.
  • Assist in solving problems and answering questions
  • Process vendor invoices and expense reports into the system and perform basic quality checks.
  • Request clarification to requisitioner and/or vendor in case of discrepancies.
  • Submit invoices to approver for Non-PO related invoices.
  • Handle and resolve workflow responses from invoice approvers.
  • Inform and escalate, if required, any issues/disputes.
  • Process transactions and perform accounting duties such as account maintenance, recording entries and reconciling books of accounts.
  • Produce monthly reports and assist in month end closing.
  • Support the accounting team with other tasks as needed.


Skills, Knowledge and Expertise
  • Bachelor’s degree in Business Administration, Finance, Accounting or 5 years of relevant working experience
  • 2 Years of recent experience with both Deltek Costpoint and Concur systems are required. Must possess the ability to perform these functions independently and with attention to detail. 
  • Proven working experience as accounts payable clerk, accounts payable manager or accountant.
  • Must possess a solid understanding of basic accounting principles and fair credit practices
  • Ability to accurately enter a high volume of data entry with strong attention to detail.
  • Proven ability to calculate, post and manage accounting figures and financial records.
  • Hands-on experience in operating spreadsheets and accounting software
  • High proficiency in Microsoft Office, particularly Excel (formulas, functions, charts, and data management).
  • Excellent verbal and written communication skills in English, along with strong interpersonal abilities.
  • Demonstrated organizational abilities, including attention to detail, time management, and problem-solving capabilities.

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