What are the responsibilities and job description for the Intel Support Specialist, Office Specialist 2 (Ontario) Temporary or Job Rotation Opportunity position at Oregon Department of Corrections?
Initial Posting Date
03/31/2025
Application Deadline
04/10/2025
Agency
Department of Corrections
Salary Range
$3,427 - $4,619
Position Type
Employee
Position Title
Intel Support Specialist, Office Specialist 2 (Ontario) Temporary or Job Rotation Opportunity
Job Description
Intel Support Specialist, Office Specialist 2 (Ontario) Temporary or Job Rotation Opportunity
Snake River Correctional Institution – Ontario, Oregon
Oregon Department of Corrections
Are you detail oriented, highly organized, and looking for an opportunity to make a meaningful impact? The Office of Inspector General (OIG) is seeking an Office Specialist 2 to provide vital clerical and administrative support to the Assistant Inspector General(s), Intelligence Unit, and Security Threat Management (STM) Lieutenants.
This position is a temporary appointment anticipated to last 6 months, though, may be extended or decreased due to business need. Internal candidates may be considered as a job rotation with their current manager's approval.
About The Job – Your Role
As an Office Specialist 2, you will support the daily operations of the Intel Unit including handling data entry, filing, sorting mail, listening to hotline and phone calls, and may assist with answering phones. Additionally, you will be responsible for inputting large amounts of numerical data, ensuring compliance with Department of Corrections rules, and making critical decisions regarding data application. You will also assist with recruitment and onboarding of new hires while providing as-needed support to other OIG Units, including Special Programs, Hearings, and Research.
This position is unrepresented and may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
Minimum Qualifications
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;
OR
An associate degree in any field;
OR
An equivalent combination of education and experience.
Requested Skills
(Desirable but not required)
Will be expected to share the mission, vision, and core values of the department; requires active modeling of pro-social behaviors in support of a workplace environment respectful of human dignity, social responsibility, personal growth, and transition readiness; must be able to acknowledge that everyone is capable of positive change, that incarceration provides a powerful opportunity to effect positive change, and that the future public safety of Oregon depends on maintaining environments where such change is valued and nurtured.
Office environment requires confidentiality, tact and sensitivity. Occasional travel to other parts of the state may be required. Working at personal computer for extended periods of time required. Required to work overtime on occasion to meet deadlines. Regular and consistent attendance is an essential function of this position with the Office of Inspector General.
The data entry portion of the job requires the prolonged use of a computer terminal while entering data into the system. This work can be interrupted with filing and other duties to provide a change of pace but will still be a majority of the work required. Occasional lifting of file archive boxes weighing 10-15 lbs. may be required. This position has indirect AIC contact.
About The Department
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.
Questions
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Cynthia Rodriguez, Cynthia.Rodriguez@doc.oregon.gov
Reference Number: Req-177892
03/31/2025
Application Deadline
04/10/2025
Agency
Department of Corrections
Salary Range
$3,427 - $4,619
Position Type
Employee
Position Title
Intel Support Specialist, Office Specialist 2 (Ontario) Temporary or Job Rotation Opportunity
Job Description
Intel Support Specialist, Office Specialist 2 (Ontario) Temporary or Job Rotation Opportunity
Snake River Correctional Institution – Ontario, Oregon
Oregon Department of Corrections
Are you detail oriented, highly organized, and looking for an opportunity to make a meaningful impact? The Office of Inspector General (OIG) is seeking an Office Specialist 2 to provide vital clerical and administrative support to the Assistant Inspector General(s), Intelligence Unit, and Security Threat Management (STM) Lieutenants.
This position is a temporary appointment anticipated to last 6 months, though, may be extended or decreased due to business need. Internal candidates may be considered as a job rotation with their current manager's approval.
About The Job – Your Role
As an Office Specialist 2, you will support the daily operations of the Intel Unit including handling data entry, filing, sorting mail, listening to hotline and phone calls, and may assist with answering phones. Additionally, you will be responsible for inputting large amounts of numerical data, ensuring compliance with Department of Corrections rules, and making critical decisions regarding data application. You will also assist with recruitment and onboarding of new hires while providing as-needed support to other OIG Units, including Special Programs, Hearings, and Research.
This position is unrepresented and may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
Minimum Qualifications
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;
OR
An associate degree in any field;
OR
An equivalent combination of education and experience.
Requested Skills
- Proficiency in Excel, Outlook, Microsoft Word, and Adobe Pro
- Data entry proficiency
- Database Management
- Experience handling sensitive information with adherence to legal and ethical guidelines
- Organizational and filing skills
- Familiar with administrative tasks related to hiring, scheduling interviews, and onboarding
- Experience interpreting and applying statutes, rules, regulations, policies, procedures, and guidelines
- Preparing a variety of reports, memos, different types of correspondence (proofreads documents for general clarity, punctuation, grammar, spelling, capitalization and typographical errors)
(Desirable but not required)
- Experience working in a law enforcement or correctional environment
- In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
- The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
- Please monitor both your email and Workday account for updates regarding this recruitment.
- As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
- Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.
Will be expected to share the mission, vision, and core values of the department; requires active modeling of pro-social behaviors in support of a workplace environment respectful of human dignity, social responsibility, personal growth, and transition readiness; must be able to acknowledge that everyone is capable of positive change, that incarceration provides a powerful opportunity to effect positive change, and that the future public safety of Oregon depends on maintaining environments where such change is valued and nurtured.
Office environment requires confidentiality, tact and sensitivity. Occasional travel to other parts of the state may be required. Working at personal computer for extended periods of time required. Required to work overtime on occasion to meet deadlines. Regular and consistent attendance is an essential function of this position with the Office of Inspector General.
The data entry portion of the job requires the prolonged use of a computer terminal while entering data into the system. This work can be interrupted with filing and other duties to provide a change of pace but will still be a majority of the work required. Occasional lifting of file archive boxes weighing 10-15 lbs. may be required. This position has indirect AIC contact.
About The Department
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
- Family health, vision, and dental insurance
- Vacation, sick leave, and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and long-term disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
- And more
- After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
- Top candidates will be referred to the hiring manager.
- The hiring manager will review your application and schedule interviews.
- Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
- Final candidates will have a background check, PREA check, and reference checks.
- A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
- A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.
Questions
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Cynthia Rodriguez, Cynthia.Rodriguez@doc.oregon.gov
Reference Number: Req-177892
- Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
- Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
- ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
- This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
- This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.
Salary : $3,427 - $4,619
