What are the responsibilities and job description for the Office Specialist 2, Security Section (Salem) Multiple openings available position at Oregon Department of Corrections?
Initial Posting Date
03/31/2025
Application Deadline
04/13/2025
Agency
Department of Corrections
Salary Range
$4081 - $5342
Position Type
Employee
Position Title
Office Specialist 2, Security Section (Salem) Multiple openings available
Job Description
Office Specialist 2, Security Section – Multiple openings available
Oregon State Penitentiary (Salem)
Oregon Department of Corrections
The Oregon Department of Corrections is currently hiring for two Office Specialist positions at the Oregon State Penitentiary in Salem, Oregon. These positions are situated in an office setting. This recruitment will establish a list of qualified candidates, which may be used to fill both temporary and future vacancies.
This position is represented by the Association of Oregon Corrections Employees (AOCE) labor union. This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
About The Job – Your Role
The primary goal of this position is to provide clerical support across various sections at the Oregon State Penitentiary, including AIC Work Programs, Group Living, Special Housing, the Superintendent’s Office, General Services, and the Security Office. Responsibilities include tasks such as ordering, LEDS and CJIS management, new employee screening, and assisting managers with clerical needs. This position will also cover absences of other office staff. It is a full-time role, requiring 40 hours per week.
Minimum Qualifications
Your application materials will be reviewed to verify that you have:
Working Conditions
This position is located at the Oregon State Penitentiary in Salem, Oregon. You will work in an office environment where conversations and paperwork are generated of a sensitive nature daily and must possess the ability to keep this information confidential, accurate and a high level of production. Those risks associated with working in a multi-custody institution including daily contact with Adult’s in Custody (AICs). Possible encounters with abusive AICs pose the risk of physical injury. May be required to work long hours in case of an emergency.
About The Department
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Additional Information – Please monitor your Workday and email accounts. You may be contacted through Workday or have additional tasks to complete.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.
Questions
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Maria Arellano, Maria.A.Arellano@doc.oregon.gov
Reference Number: 177566
03/31/2025
Application Deadline
04/13/2025
Agency
Department of Corrections
Salary Range
$4081 - $5342
Position Type
Employee
Position Title
Office Specialist 2, Security Section (Salem) Multiple openings available
Job Description
Office Specialist 2, Security Section – Multiple openings available
Oregon State Penitentiary (Salem)
Oregon Department of Corrections
The Oregon Department of Corrections is currently hiring for two Office Specialist positions at the Oregon State Penitentiary in Salem, Oregon. These positions are situated in an office setting. This recruitment will establish a list of qualified candidates, which may be used to fill both temporary and future vacancies.
This position is represented by the Association of Oregon Corrections Employees (AOCE) labor union. This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
About The Job – Your Role
The primary goal of this position is to provide clerical support across various sections at the Oregon State Penitentiary, including AIC Work Programs, Group Living, Special Housing, the Superintendent’s Office, General Services, and the Security Office. Responsibilities include tasks such as ordering, LEDS and CJIS management, new employee screening, and assisting managers with clerical needs. This position will also cover absences of other office staff. It is a full-time role, requiring 40 hours per week.
Minimum Qualifications
Your application materials will be reviewed to verify that you have:
- Two (2) years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
- An associate degree in any field; OR
- An equivalent combination of education and experience.
- Excellent Customer Service and able to provide clerical support for various sections
- Manage office supply inventory and routine purchases
- Order name tags and institutional forms
- Retrieve and distribute section mail to the appropriate area/staff
- Organizing and maintaining staff working files, ensuring compliance with archive retention schedules
- Monitor work priorities and time frames to meet targeted deadlines
- Provide clerical support to managers, assisting with documentation of staffing rosters
- Schedule meetings, prepared agendas, and attended meetings to record official actions
- Work independently on various assignments, including institution audits, special projects, and the preparation of reports
- Strong communication skills (verbal and written)
- Manage and work with confidential information
- Experience working with Microsoft Office (Word, Excel, Outlook, etc.)
- Law Enforcement Data System (LEDS) certification
- Knowledge or experience working with SPOTS cards/accounts
- Experience working with Automated Financial Accounting Manufacturing Inventory System (AFAMIS)
Working Conditions
This position is located at the Oregon State Penitentiary in Salem, Oregon. You will work in an office environment where conversations and paperwork are generated of a sensitive nature daily and must possess the ability to keep this information confidential, accurate and a high level of production. Those risks associated with working in a multi-custody institution including daily contact with Adult’s in Custody (AICs). Possible encounters with abusive AICs pose the risk of physical injury. May be required to work long hours in case of an emergency.
About The Department
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
- Family health, vision, and dental insurance
- Vacation, sick leave, and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and long-term disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
- And more
- After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
- Top candidates will be referred to the hiring manager.
- The hiring manager will review your application and schedule interviews.
- Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
- Final candidates will have a background check, PREA check, and reference checks.
- A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
- A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Additional Information – Please monitor your Workday and email accounts. You may be contacted through Workday or have additional tasks to complete.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.
Questions
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Maria Arellano, Maria.A.Arellano@doc.oregon.gov
Reference Number: 177566
- Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
- Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
- ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
- This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
- This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.
Salary : $4,081 - $5,342
