D13 Administrative Support (Office Specialist 2)

Initial Posting Date

04/08/2025

Application Deadline

04/23/2025

Agency

Department of Human Services

Salary Range

$3,429 - $4,622

Position Type

Employee

Position Title

D13 Administrative Support (Office Specialist 2)

Job Description

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits! Are you ready to make a difference in your community? We value customer service and teamwork, so if you're passionate about building positive relationships and contributing to a respectful work environment, we want to hear from you!

Summary Of Duties

As an employee working within the Child Welfare Program, you will have an opportunity to make a meaningful difference in the lives of Oregon’s most vulnerable children and families. Your dedication will help us achieve the Child Welfare Vision for Transformation that will support children and young adults to be safer, healthier, experience less trauma and achieve a greater well-being.  

As a D13 Administrative Support You Will

Administrative and Records Support: Maintain key cards, state ID badges, and keys for all staff in District 13. The role also involves ordering district supplies for the district 13 Child Welfare, Self-Sufficiency Program, and Oregon Eligibility Partnership. Additionally, the position requires ensuring that email distribution lists are up-to-date and preparing interview materials while coordinating interview schedules.

Primary Motor Pool Coordination: You will be responsible for the fleet maintenance including pick up/drop of cars to Salem Motor pool, oil changes, mileage tracking, reconciling gas card bills, replacement of gas card, car washes and detailing.

Financial Clerk: You will be the backup for sending building invoices – codes for payment Office of Financial Services (OFS) and the VISA card holder for all of District purchasing.

CJIS Coordinator: Assist managers in running ORCHARDS and Criminal Justice Information System (CJIS) background checks for all new CW hires. Track CJIS expirations for Child Welfare staff to notify them when renewal is required.

Wireless Watchdog Coordinator: Wireless Watchdog Coordinator duties including main contact for trouble shooting cell phone issues, ordering cell phones for Child Welfare/Self-sufficiency Program/ Oregon Eligibility Partnership district staff.

Minimum Qualifications

A valid driver’s license and acceptable driving record are required for this position.

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents

OR

An associate degree in any field

OR

An equivalent combination of education and experience.

Essential Attributes

We are looking for candidates with:

• Verbal and written communication skills that include demonstrated experience being a responsive and reliable resource for others.
• Experience using computer systems, and Microsoft Office products, including Word, Outlook, and Excel.
• Demonstrated experience being self-motivated while managing your time efficiently and staying organized, taking initiative in completing tasks and offering help to others.
• Experience with flexibility and ease to changing environments and priorities.
• Experience working successfully with a team.
• Experience using time management to meet mandated deadlines.
  
  

Attention all candidates! Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.

• Please make sure your application materials, resume and job history, are clearly outlined as this information will be used to determine your starting salary range. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
• The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
  
  

Working Conditions

• Your work will be conducted in office. This is an in-person position.
• This position requires working a flexible schedule as a condition of employment with a normal workday of 8 hours, from 8 AM to 5 PM; however, working hours may be adjusted within a given week, to provide planned services. Occasional compensated overtime will be required, including evening, overnight or weekend hours may be required.
• You will have frequent local travel. Occasional travel may be hours away. On rare occasions, you will have overnight travel.
• You will interact with a wide range of people including some who have experienced trauma and may exhibit challenges in controlling their emotions.
• You may encounter stressful situations that require quick decision-making to ensure safety of yourself and others. 
• A valid Driver’s License from the state in which the employee resides.
  
  

Background Checks And Requirements

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
• Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint-based criminal records check.
• Per pursuant to ORS 419B.021, states that any position engaged in child protective investigations and/or custody determinations must meet the educational requirements. Experience alone will not meet the minimum qualifications for those positions. Degree must be completed, not in progress.
  
  

Benefits

• ODHS Employee Resource Group communities that promote shared learning.
• Cost of Living Adjustments.
• Annual salary increases (until you reach the top of the listed salary range).
• Amazing benefits package.
• Possible eligibility for the Public Service Loan Forgiveness Program.
  
  

Employment Preference

Veterans’ Preference

• Veterans’ preference information.
• How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.
  
  

General Information

• This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).
• This recruitment may be used to fill future vacancies in the same classification.
  
  

Contact Information

We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.

• The recruiter for this position is Sugei Hernandez. If you contact the recruiter, please include the job requisition number: REQ-177876
• Email: Sugei.Hernandez@odhs.oregon.gov
• Phone (call or text): 971-375-8675.