What are the responsibilities and job description for the Administrative Support Supervisor (Business Operations Supervisor 2) position at Oregon Health Authority?
Initial Posting Date:
01/31/2025
Application Deadline:
02/11/2025
Agency:
Oregon Health Authority
Salary Range:
$5,763 - $8,920
Position Type:
Employee
Position Title:
Administrative Support Supervisor (Business Operations Supervisor 2)
Job Description:
Attention current State of Oregon employees: To apply for posted positions, please close this window, and log into your Workday account and apply through the Career worklet.
Please attach a current version of your resume and a cover letter that addresses the points listed under the section titled What We Are Looking For.
PLEASE NOTE: Resumes, cover letters and all other documents must all be uploaded at one time. When uploading a resume, please upload any other documents in the same area/field.
The Oregon Health Authority has a fantastic opportunity for a Administrative Support Supervisor (Business Operations Supervisor 2) to join an excellent team. This position is a full-time, permanent, management services (supervisory) position.
What you will do!
The
Oregon Health Authority (OHA), Health and Policy Analytics (HPA), Office of Business Operations (OBO)
section in Portland, Oregon is recruiting for an Administrative Support Supervisor to coordinate, guide, and streamline the administrative support services within the Health Policy & Analytics division. This position directly supervises all of the executive and administrative support staff for the Health Policy & Analytics division. This position will be responsible for ensuring that administrative needs for all the offices and programs within the division are effectively met. Additionally, this position develops and maintains a strategy for determining a reasonable level of support and ensuring that level of support is maintained.
As an Administrative Support Supervisor, you will perform the following duties:
- Supervise administrative and executive support team for the Health Policy & Analytics division.
- Prepare budget requests by projecting resource needs and preparing required documentation for incorporation in the agency's budget request.
- Evaluate the quality of support provided by reviewing reports and/or statistical data; by conferring with reporting staff; and by reviewing information from divisional managers in order to determine what improvements are needed.
- Perform supervisory functions for the administrative support team by interviewing and recommending or hiring new staff members; providing or arranging for training for subordinates; evaluating subordinates' performance; and recommending or initiating personnel actions such as promotions, transfers or disciplinary action to insure adequate and competent staffing.
- Perform related duties such as conducting staff meetings, preparing written instructions for work assignments, resolving disputes and preparing narrative and statistical reports.
- Regularly meet with managerial staff across the division to evaluate administrative support performance and develop feedback for administrative staff.
- Ensure workloads are being addressed through appropriate number and classification of qualified staff.
- Keep staff training records and ensure staff meets all training requirements.
- Provide training to educate staff on proper procedures and usage of tools.
Working conditions: The base position will be in Salem, Oregon or Portland, Oregon with remote work capabilities for those who have full access to the needed technology and can report on-site as needed. There are times that the work may need to be conducted at a state office building. Work location may be changed at any time at the discretion of the hiring manager. This is a fast-paced environment that may require the ability to work after hours when necessary. Often travel to meetings is required with some travel to trainings and conferences.
The Oregon Health Authority strategic goal is to end all health inequities by 2030.
OHA values health equity, service excellence, integrity, leadership, partnership, innovation, and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click
here
, to learn more about OHA’s mission, vision, and core values.
OHA values service excellence, leadership, integrity, health equity and partnership.
What's in it for you?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office and/or work remotely with a team of bright individuals who work in remote locations. We offer full
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office and/or work remotely with a team of bright individuals who work in remote locations. We offer full
medical, vision and dental
with paid sick leave, vacation, personal leave and eleven paid holidays per year plus pension and retirement plans
. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority
is the place for you.
What are we looking for?
Minimum Requirements
Minimum Requirements
Four years of lead work, supervision, or progressively related experience
OR
One year of related experience and a bachelor’s degree in a related field.
Desired Attributes
- Experience supervising and training staff.
- Experience preparing budget requests.
- Experience conducting staff meetings, preparing written instructions for work assignments, resolving disputes and preparing narrative and statistical reports.
- Experience interviewing and recommending or hiring new staff members.
- Experience developing, reporting, and presenting information on staffing metrics.
Please click here to view the position description.
This position falls under the (Business Operations Supervisor 2) classification. The AA Rate Pay Range for this position is $5,763.00 - $8,920.00 USD monthly.
The Oregon Health Authority is committed to developing and promoting culturally and linguistically appropriate programs and a diverse and inclusive workforce representing the diversity, culture, strengths, and values of the people of Oregon. Click
here
, to learn more about OHA’s mission, vision, and core values. OHA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law.
How to apply:
- Complete the online application
- Complete Questionnaire (if applicable)
- Upload Resume (Required)
- Upload Cover Letter (Required) Please ensure your cover letter is tailored to address the specific criteria outlined in the "What We're Looking For" section of the job announcement. This will help us better assess how your skills and experience align with the position.
Applicants who fail to upload resume and cover letter will not be considered.
Resumes, cover letters and all other documents must all be uploaded at one time. When uploading a resume, please upload any other documents in the same area/field. Applicants who fail to upload resume and cover letter will not be considered.
This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.
The following Administrative Support Supervisor (Business Operations Supervisor 2) is open in Workday and the posting closes at 11:59 PM on the date listed.
- This posting will remain open for 10 days; however, the posting period may be extended depending on the applicant pool and recruitment needs.
Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the
Pay Equity Project
homepage.
Need Help?
If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act contact: Trach Blach at 503-509-5513 or
Tracy.Blach@oha.oregon.gov
Additional Information
- Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.
-
If you are a veteran, you may receive preference. Click herefor more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.
- We do not offer VISA sponsorships or transfers at this time – unless specifically noted. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.
- If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
- Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed.
- Applicant Help and Supportwebpage.
The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate based on protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position. OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity.
Salary : $5,763 - $8,920
