What are the responsibilities and job description for the Amendments Specialist (Office Specialist 2) – Limited Duration position at Oregon Health Authority?
Initial Posting Date:
03/07/2025
Application Deadline:
03/14/2025
Agency:
Oregon Health Authority
Salary Range:
$3,429 - $4,622
Position Type:
Employee
Position Title:
Amendments Specialist (Office Specialist 2) – Limited Duration
Job Description:
The
Oregon Health Authority (OHA), Public Health Division (PHD), Center for Health Statistics
section in Portland, Oregon, has a career opportunity for an Amendments Specialist.This is a full-time, limited duration, classified position and is represented by a union, SEIU Human Services.
Limited Duration: This is a limited-duration appointment that is expected to last up to 17 months. Limited-duration positions are benefit-eligible and have a designated length of service. OHA retains the right to end the limited-duration assignment at any time; however, there is a possibility that the position may become permanent.
What will you do?
As an Amendments Specialist, you will be responsible for reviewing and processing requests for amending vital records. This role involves providing information regarding relevant policies and procedures, as well as interpreting Oregon Revised Statutes (ORS) and administrative rules through in-person, phone, and written communication. Additionally, you will provide support to other staff members in delivering amendment services.
What we are looking for:
Minimum Qualifications:
Minimum Qualifications:
- Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
OR - An associate degree in any field.
OR - An equivalent combination of education and experience.
Desired Attributes:
- Experience in reviewing, learning, and explaining complex procedures, rules, and laws.
- Experience in analyzing and reviewing applications and documents to ensure compliance with specific requirements.
- Experience in data collection, database creation, report generation, correspondence management, and form development.
- Experience in using Microsoft Word and Excel.
- Experience in written and verbal communication with a diverse range of stakeholders, including customers, government agencies, data providers, and county partners.
- Experience working under pressure in a fast-paced, high-volume work environment.
- Experience creating, promoting, welcoming, and maintaining a culturally competent and diverse work environment.
Working Conditions:
**On-Site Parking Notice** Please be advised that there is no complimentary on-site parking available for employees at the Portland State Office Building. However, there are multiple paid parking options in the vicinity of the building.
The work of the Center is mission critical. Due to the nature of the duties for this position, 100% of the work is conducted on-site at the Portland State Office Building, located at 800 NE Oregon Street, Portland, OR 97232, five days a week during standard office hours for the first 6 months working in the position. Remote work, no more than three days per work week, may be considered after working in the position for 6 months and if remote work meets business operations. Work location can be changed at any time at the discretion of the hiring manager.
What's in it for you?
The Public Health Division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
- We offer exceptionalmedical, vision and dentalbenefit packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here:https://www.oregon.gov/oha/pebb/pages/alex.aspx
- Paid Leave Days:
- 11 paid holidays each year.
- 3 additional paid personal business days each year.
- 8 hours of paid sick leave accrued each month.
- Progressive vacation leave accrual with increases every 5 years.
- Pension and Retirementplans.
- Student Loan Forgiveness;Public Service Loan Forgiveness (PSLF)opportunity. The PSLF program may forgive student loan balances after you’ve made the equivalent of 120 qualifying monthly payments.
- Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
- Clickhereto learn more about State of Oregon benefits.
The Oregon Health Authority is committed to:
- Eliminating health inequities in Oregon by 2030.
- Becoming an anti-racist organization.
- Developing and promoting culturally and linguistically appropriate programs.
- Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.
Directions to Apply:
- Complete the online application and questionnaire.
- Upload a current resume that demonstrates how your personal (lived), educational, and professional experience qualify you for this position. *(required)
- Upload a cover letter that addresses the points listed under the section titled “What we are looking for”. *(required)
Please ensure you have provided thorough and updated application materials as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the
Pay Equity Project
homepage.
External Applicants: Click on the “Apply” button and submit your application. View this
Current State of Oregon employees: Apply via your employee Workday account through the Jobs Hub worklet. View this
video
for assistance.Current State of Oregon employees: Apply via your employee Workday account through the Jobs Hub worklet. View this
job aid
for assistance.
This recruitment may be used to establish a list of qualified candidates to fill current or future vacancies.
Helpful Tips/Resources:
- This posting closes at 11:59 PM on the close date listed.
- Workday may timeout after 20 minutes of inactivity.
- After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process.
- Workday performs best in Google Chrome.
- Oregon Health Authority Website
- Oregon Health Authority Programs and Divisions
- Career Resources
- Applicant Help and Support
Additional Information:
- The salary listed is at the non-PERS rate. Public Employee Retirement System (PERS) eligible employees will have their base salary increased by 6.95% and pay the 6% employee contribution to PERS. If you are not yet PERS eligible, the 6.95% pay increase and employee contribution will be effective upon PERS eligibility.
- Veterans: If you are a veteran, you may receive preference.Click herefor more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.
- Visa Sponsorship: Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
- Background Check: If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check. The information will be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
Have Questions or Need Help?
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Aimee Buchholz at
aimee.d.buchholz2@oha.oregon.gov
. TTY users may dial 711 or 1-800-735-2900. For Workday technical support, please call toll-free 1-855-524-5627.
The Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. To learn more about OHA’s mission, vision, and core values,
click here
.
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity and anti-racism.
