Demo

Receptionist (Office Specialist 2)

Oregon Liquor & Cannabis Commission
Portland, OR Full Time
POSTED ON 1/17/2025
AVAILABLE BEFORE 3/16/2025
Initial Posting Date:
01/15/2025
Application Deadline:
01/25/2025
Agency:
Oregon Liquor & Cannabis Commission
Salary Range:
$3,492 - $4,734
Position Type:
Employee
Position Title:
Receptionist (Office Specialist 2)
Job Description:
The Oregon Liquor and Cannabis Commission (OLCC) oversees access to alcohol and cannabis products in Oregon through education, regulation, and distilled spirits distribution. Our aim is to protect public health and safety while supporting responsible businesses and providing funding for local and state agencies.
The agency is comprised of three major operational programs: the Distilled Spirits Program, the Recreational Marijuana Program, and the Public Safety Program. Revenue generated from these programs helps support state and local government programs.
This position is with the Public Safety Program which licenses and regulates businesses in both the marijuana and alcohol industry. This includes manufacturers, wholesalers, bars, restaurants, grocery, convenience stores and the operation of the recreational marijuana industry in Oregon.
The position is based at our Milwaukie, OR headquarters office. Please note that this office will relocate from Milwaukie to Portland, OR by the end of 2026.
What’s in it for you:
  • Rewarding work in a productive and creative environment
  • Colleagues who are passionate about public service and safety
  • Work/life balance, 11 paid holidays a year, personal days, sick time, vacation accruals, and more! Click
    here
    to learn about State of Oregon benefits.
  • Pension and retirement programs.
  • Advancement and learning opportunities that will help grow your career with the State of Oregon
  • Possible eligibility for the
    Public Service Loan Forgiveness Program
  • A workplace that fosters fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity.
About this opportunity:
  • Because this position has access to criminal history information, per ORS 471.695 (2) the Commission requires a criminal history check prior to employment; the person hired will also be fingerprinted.
  • This position is represented by the American Federation of State, County & Municipal Employees (AFSCME) union.
  • This position is not eligible for remote work.
Here’s what you will do:
As the Receptionist, you will complete front desk office operations and receptionist duties. Duties include:
  • Answering phones
  • Monitoring general email inboxes
  • Checking and distributing mail
  • Greeting walk-in customers, assessing visitors’ requests and responding in a professional and helpful manner that best meets their needs
  • Scheduling meetings for agency departments, including room set-up and necessary equipment
  • Maintaining various electronic and paper filing systems that include front desk logs, receipt books, and files for customer pickup
  • Accepting payments and maintaining the receipt log book and forwarding payment to Financial Services Division
  • Maintaining database agency phone numbers and email addresses as well as external agency referrals
Please contact
OLCC.HumanResources@olcc.oregon.gov
if you would like a copy of the position description.
Here’s what you need to qualify:
Minimum Qualifications
  • Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents
OR
  • An associate degree in any field
OR
  • An equivalent combination of education and experience
Preferred Skills
  • Demonstrated experience courteously assisting customers, in person, over the phone, and via email
  • Highly skilled in carrying out multiple assignments with little direction
  • Experience completing projects independently
  • Strong skills in communicating clearly and concisely verbally and in writing
  • Experience using office automation tools, such as Word, Excel, Outlook, Teams and PowerPoint
  • Experience working with confidential information
Application instructions and information:
  • A resume is required for this job posting. Please attach it in the “Resume / Cover Letter” section of the application.
  • Please ensure that you clearly demonstrate in your application materials that you meet the qualifications listed and that you follow all instructions carefully. Only complete applications received by the posted application deadline date will be considered.
  • You may be asked to submit a skills assessment, a writing sample, or a video/phone interview as part of the application screening process.
  • Internal candidates currently working for any State of Oregon agency must apply using your employee Workday account. In addition to required attachments, ensure that your profile has your current job history and education. In Workday, click on Menu in the upper left corner, Jobs Hub, Find Jobs. Enter the job number in the search bar, click on the job title and select Apply.
Additional information:
  • The use of outside resources such as artificial intelligence (AI) software during applicant skills assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
  • The selection process consists of a review of your application and an evaluation of your education, experience, training, and overall professionalism of your application materials. Candidates that follow the application directions, submit what is required and provide us with credentials that showcase their skills and how they meet the minimum qualifications and desired attributes will be invited to an interview. Resumes will not replace the completed job history experience in Workday. We will only review documents that are requested. Because details are very important to us, your application materials will be evaluated for grammar, spelling and punctuation.
  • Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials. On average, candidates new to state service will most likely be offered compensation in the lower to mid-level of the salary range.
  • Any offer of employment with OLCC is contingent on acceptable references and background check. This position requires a background and security check with fingerprinting to work in areas that handle confidential documents. An adverse background and failed security clearance will result in disqualification.
  • Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website:
    Veterans Resources
    . NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.
  • We hire preferred workers! For more information, please visit our website:
    Preferred Worker Program
    .
  • OLCC does not offer VISA sponsorships. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet our agency employment eligibility standards. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. OLCC will use
    E-Verify
    to confirm that you are authorized to work in the United States.
Helpful links and contact information:
Learn more about
OLCC
Understanding the State Application Process
Help and Support
webpage
For more information you may contact us by e-mail at
OLCC.HumanResources@olcc.oregon.gov
OLCC is fully committed to attracting, retaining, developing, and promoting the most qualified candidates without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, or veteran status.

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