Assistant Management Analyst

Hello, we’re Metro! Metro is dedicated to shaping a better future for the greater Portland region. The work the people of Metro do every day benefits the lives of the people who live here, today, and tomorrow. 

The Information Technology and Records Management Department is looking for an Assistant Management Analyst to provide administrative support to the IT department and help both our team and its clients be successful by delivering key IT procurement, contract, and coordination services.

As the Assistant Management Analyst you will

• Provide direct administrative support to the Chief Information Officer and department managers, process timekeeping, arrange travel for department staff and others and may attend meeting to record and produce minutes or meeting summaries.
• Manage Chief Information Officer’s calendar and appointments.
• Act as department purchasing coordinator, including processing purchase orders, purchase card coding and processing.
• Serve as department and agency liaison facilitating and processing the procurement of hardware/software agency-wide, including processing approval forms and providing support for services.
• Responsible for agency wide IT- related licensing and service contracts.   This includes full-cycle contract administration; reviewing and interpreting contracts/grants; tracking and monitoring terms of licensing agreements; facilitating payments and renewals and various appropriate follow-up and resolution tasks.
• Responsible for mobile devices, including new phone and hotspot orders, mobile device management, distributing and troubleshooting phones and billing.
• Maintain various databases and electronic files specific to program area.   Entering and updating information, compile data, and generate reports as necessary.
• Assist in administering meetings, virtually or on-site.
• Prepare and maintain accurate reports and records. 
• Analyze financial and accounting reports and prepare analysis.
• Monitor Information Technology and Records Management budget.

Attributes for success

• Attention to detail, with the ability to perform day-to-day transactional work and deliver on broader department and program goals.
• Demonstrated skill in independently organizing and conducting research, analyzing, and interpreting data from various sources, drawing logical conclusions, preparing and presenting reports, and making appropriate recommendations.
• A willingness to ask the deeper questions to thoroughly understand the work.
• Ability to work independently and to foster teamwork as a member of a team.
• Ability to establish and maintain filing and record keeping systems.
• Ability to communicate effectively by written, spoken and electronic means with employees, other organizations and the public in order to answer questions and explain information.
• Ability to organize workload and handle multiple tasks simultaneously.
• Ability to perform office responsibilities efficiently and at the level necessary to carry out assigned duties.
• Proficiency in the use of a personal computer and standard business software, including Microsoft Outlook, Word, Excel, Teams, and Acrobat Professional.

DIVERSITY AND INCLUSION 

At Metro, we strive to cultivate diversity, advance equity, and practice inclusion in all of its work. This means attracting and empowering a workforce that is inclusive of a broad range of human qualities. Workplace diversity is both a moral imperative and a business strength, essential to providing quality support and services to our region. Metro’s goal is to hire, develop and retain highly skilled and talented individuals across all departments and programs who best reflect the diversity of our community.   

Learn more about Metro’s Diversity Action Plan

TO QUALIFY

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific in your application materials on how your background is relevant. 

Minimum qualifications

• Bachelor's degree in Business, Public Administration, Finance, Accounting, or a related field; AND
• At least one year of experience in financial analysis, budget development/oversight or similar; OR
• Any combination of education, professional, volunteer and lived experience that provides the necessary knowledge, skills, and abilities to perform the classification duties and responsibilities.

If this statement is true for you, then you may be ineligible to apply

If you were terminated for cause during any employment with Metro, or resigned in lieu of termination, you may be ineligible for rehire for a minimum of 3 years.

Hybrid Telework 

At this time, this position is designated as “hybrid telework.” You will have the option to work away from the office, although there may be times that coming into the office will be required. The manager will work with you to identify a schedule that balances the operational needs of the department and your needs. Employees must reside in Oregon or Washington to work at Metro 

Like to have qualifications

You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider them when identifying the most qualified candidates. Your transferable skills are any skills you have gained through education, work experience, including the military, or life experience that are relevant for this position.

• Previous experience with procurement, contract coordination, tracking licensing and renewals.
• Working knowledge of governmental accounting regulations and principles.
• Previous experience in Information Technology (prior administrative assistant or analyst role working with an IT department, experience managing IT asset and licensing inventory, experience with common hardware and software, advanced skills in Microsoft  Office applications, experience with service desk and issue tracking systems).
• Previous experience working with the public or other customer service experience.
• Previous experience working with Peoplesoft.

SCREENING AND EVALUATION

The application packet: The application packet consists of the following required documents. Please ensure that you upload these documents in your online application. Make sure your application is complete, missing any part of these items could result in an incomplete application and will not be moved forward in the recruitment.

• A completed online application.
• A cover letter addressing why you are interested in this position and how your experience and qualifications relate to the duties and like to have skills listed.

The selection process: We expect to evaluate candidates for this recruitment as follows. The selection process is subject to change.

• Initial review of minimum qualifications
• In-depth evaluation of application materials to identify the most qualified candidates
• Consideration of top candidates/interviews
• Testing/assessments (if applicable)
• Reference check 
• Background, driving records check for finalist candidate (if applicable)

COMPENSATION, BENEFITS AND REPRESENTATON

The full-salary range for this position is step 1. $30.39 to step 7. $40.75. However, unless a candidate’s qualifications justify, based on the Oregon Pay Equity Act requirements and Metro’s internal equity review process, the appointment will likely be made between step 1. $30.39 to the equity range step 4. $ 35.22. 

This position is eligible for overtime and is represented by AFSCME 3580. It is classified as an Assistant Management Analyst classification. Classification descriptions are typically written broadly and do not include the specific duties and responsibilities of the positions. View the classification description.

Questions?

Recruiter: Carrie Gundermann

Email: carrie.gundermann@oregonmetro.gov

Equal employment opportunity

All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, familial status, gender identity and expression, sexual orientation, disability for which a reasonable accommodation can be made, or any other status protected by law.

Accommodation

Metro will gladly provide a reasonable accommodation to anyone whose specific disability prevents them from completing this application or participating in this recruitment process. Please contact the recruiter outlined in the job announcement in advance to request assistance.

Veterans' preference

Under Oregon Law, qualified veterans may be eligible for veterans' preference when applying for Metro positions. If you are a veteran and would like to be considered for a veterans' preference for this job, please provide qualifying documents as instructed during the application process.

Hybrid Telework

Positions designated as “hybrid telework,” meaning you will have the option to work away from the office, although there may be times that coming into the office will be required. The designation of Hybrid Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; Metro cannot support ongoing telework from other locations.
  

Pay equity at Metro

No matter who you are or where you work at Metro, you deserve to be paid fairly for the work you do. Every worker must get equal pay for equal work regardless of your gender, race, age, or other protected characteristics. Metro has established processes and conducts routine pay equity reviews as part of the hiring process to ensure compliance with the 2017 Oregon Pay Equity Act.

Online applications

Metro accepts job applications online. If you need assistance or accommodation with your application, or access to a computer, please contact the recruiter outlined in the job announcement in advance to request assistance. 

How to Apply

For tips on how to apply and more information on what the application process looks like, visit Metro’s “How to apply” page. 

Government Jobs

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Metro 

Led by an elected council, this unique government gives all residents of greater Portland a voice in shaping the future and provides parks, venues, services, and tools at a regional scale. We find solutions for our area’s garbage and recycling that protect clean air and water; help plan land use and development to provide jobs and safe transportation; manage local venues that provide a connection to arts and culture and help keep the economy growing; protect 17,000 acres of parks and natural areas, and run the Oregon Zoo, to keep nature close to home. 

Salary : $30 - $41