Senior Management Analyst

Hello, we’re Metro! Metro is?dedicated to shaping a better future for the greater Portland region. The work the people of Metro do every day benefits the lives of the people who live here, today, and tomorrow.  

The Campus Planning and Development Team at the Oregon Zoo is seeking a Senior Management Analyst who is able to perform a range of complex technical and administrative duties including research, analysis, evaluation, report writing, meeting facilitation, presentations, financial and contract management compliance, financial analysis and reporting, accounts payable compliance and invoice payments, program records management, construction project assistance, and office administration. This position with capital projects funded by the 2024 general obligation bond which span across public spaces, live animal habitats, and interpretive exhibits. The role demands strong project management skills, effective community engagement, and the ability to collaborate with various stakeholders, including zoo staff, external contractors, local government, and community members. 

In this role you will coordinate the Oregon Zoo Bond Citizens’ Oversight Committee and Oregon Zoo Public Art Advisory Committee to maintain inclusive and community-centered participation. Contribute to the successful implementation of the zoo’s capital projects funded by the 2024 general obligation bond, ensuring transparency for all stakeholders and will report to the Director of Campus Planning & Design.  

The Oregon Zoo inspires visitors to learn about protecting endangered species and restoring native habitats and is the state's most popular paid attraction. The zoo’s roughly 320 employees welcome almost 1.4 million visitors each year. Our zoo is home to more than 200 different animal species. Our mission is to create a better future for wildlife, with a focus on fighting extinction locally in the Pacific Northwest. The zoo is widely recognized for its commitment to animal welfare, conservation, and research.

As the Senior Management Analyst you will 

• Provide comprehensive organizational support, research, materials, agendas, and meeting coordination for the Oregon Zoo Bond Citizens Oversight committee. 
• Develop reports and coordinate writing, editing, and formatting of the Oversight Committee annual report and submittal to the Metro Council. 
• Coordinate the committee recruitment and appointment process in partnership with the Metro Council office.
• Provide organizational support, research, materials, agendas, and meeting coordination for Oregon Zoo Bond Public Art Advisory Committee. 
• Manage RFP process ensuring equitable access to opportunities for underrepresented communities; Oversee the review process and monitor awarded contracts and related documents to ensure alignment with outlined goals.
• Work closely with the Racial Equity and Engagement and Tribal Affairs Programs. 

• Provide organization support, research, materials, and meeting coordination for community engagement. 
• Ensure that all engagement activities are accessible, inclusive, and reflective of the diverse voice of zoo staff, members, and the broader community. 
• Publish updates and related documents from the Oversight Committee on the zoo’s website and Zoogle (SharePoint) platform, ensuring that all content is accessible to a wide range of community members. 
• Prepare monthly financial reporting; analyze program expenditures and revenues and ensures compliance. Presents cumulative data from the beginning of the program.
• Assist with the preparation of monthly bond program drawdown schedule. 
• Support activities related to the public notice of the annual zoo bond financial audit.
• Facilitate weekly Bond schedule meetings with Bond team and designated representatives from zoo Divisions. 
• Prepare and update monthly Bond dashboard for Bond and non-Bond financials, construction status reports, and schedule updates for distribution to the Oregon Zoo Bond Citizens Oversight committee and zoo staff, and to be posted on Zoogle (SharePoint).
• Assure procedural and substantive compliance of all Metro contracts, grants, and purchases with public contract law and Metro code. Establishes process for proper contract monitoring and reporting ensuring information is accessible to stakeholders.
• Develop summary reports of COBID utilization and construction careers progress, in partnership with Metro’s DEI, Capital Asset Management, and Finance and Regulatory Services teams, to promote equitable economic opportunities.
• Perform research and provide technical assistance for special projects and research. Makes recommendations based on findings and prepares summary reports.
• Assist with project ground breakings, grand openings, and VIP tours, including planning, invitations, coordination, and event activities, while ensuring events are welcoming and accessible to all attendees.
• Effectively facilitate meetings with staff, community members, and contractors to advance project goals ensuring diverse voices are heard and included. Identifies next steps and assigns responsibilities.

Attributes for success 

• Ability to prioritize clear, inclusive communication to ensure that information is available to all, particularly those from diverse and underserved communities.
• Communicate successfully with Metro executives, staff, managers, the public, contractors, community partners, and outside stakeholders.
• Establish and maintain cooperative working relationships with all persons contacted in the work including contractors, community partners, and outside stakeholders.
• Pertinent Federal, State, and local laws, codes, and regulations that affect and impact work.
• Methods, practices, and procedures used in the construction, maintenance, and remodeling of capital and construction projects.

• Analyze information using logic and empathy to resolve issues and problems calmly.
• Prioritize and multi-task; be organized and flexible to change course of work/projects circumstances dictate.
• Organize and conduct research, projects, and business activities.
• Planning, leadership, and technical oversight in developing goals and objectives for assigned area.

DIVERSITY AND INCLUSION  

At Metro, we strive to cultivate diversity, advance equity, and practice inclusion in all of its work. This means attracting and empowering a workforce that is inclusive of a broad range of human qualities. Workplace diversity is both a moral imperative and a business strength, essential to providing quality support and services to our region. Metro’s goal is to hire, develop and retain highly skilled and talented individuals across all departments and programs who best reflect the diversity of our community.  

Learn more about Metro’s Diversity Action Plan 

TO QUALIFY 

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific in your application materials on how your background is relevant.  

Minimum qualifications 

• Bachelor’s degree in project management, organizational management, or applicable field; AND
• Three years of general administrative, governmental or contract administration experience; OR
• Any combination of education, professional, volunteer and lived experience that provides the necessary knowledge, skills, and abilities to perform the classification duties and responsibilities.

Working Conditions  

This position will require you to work primarily on site at the Oregon Zoo in an office environment. 

If this statement is true for you, then you may be ineligible to apply 

If you were terminated for cause during any employment with Metro, or resigned in lieu of termination, you may be ineligible for rehire for a minimum of 3 years. 

Like to have qualifications 

You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider them when identifying the most qualified candidates. Your transferable skills are any skills you have gained through education, work experience, including the military, or life experience that are relevant for this position. 

• Previous experience working in Zoo, Museum, Aquarium
• Previous experience working with live animal exhibits
• Previous experience working in a Union environment
• Previous experience working in a Government Organization

SCREENING AND EVALUATION 

The application packet: The application packet consists of the following required documents. Please ensure that you upload these documents in your online application. Make sure your application is complete, missing any part of these items could result in an?incomplete application and will not be moved forward in the recruitment. 

• A completed online application 
• A cover letter addressing why you are interested in this position and how your experience aligns with the qualifications
• Four (4) current references with one of them being your current or most recent supervisor/manager 

The selection process: We expect to evaluate candidates for this recruitment as follows. The selection process is subject to change. 

• Initial review of minimum qualifications
• In-depth evaluation of application materials to identify the most qualified candidates
• Consideration of top candidates/interviews
• Testing/assessments (if applicable)
• Reference check 
• Background, driving records check for finalist candidate (if applicable)

COMPENSATION, BENEFITS AND REPRESENTATON 

The full-salary range for this position is step 1 $76,835.20 to step 7 $103,064.00. However, unless a candidate’s qualifications justify, based on the Oregon Pay Equity Act requirements and Metro’s internal equity review process, the appointment will likely be made between Step 1 $76,835.20 to the equity range Step 4 $89,024.00 

This position is not eligible for overtime and is represented by AFSCME 3580 It is classified as a Senior Management Analyst  

Classification descriptions are typically written broadly and do not include the specific duties and responsibilities of the positions. View the classification description. 

Questions? 

Talent Acquisition Specialist: Kara Hill  

Email: Kara.Hill@oregonmetro.gov