Administrative Specialist 1 - NICS Act Record Improvement Program (NARIP)

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Job Description:

The Oregon State Police in Salem, Oregon is hiring for one (1) Full-Time, Limited Duration Administrative Specialist 1 – NICS Act Record Improvement Program (NARIP) position.

Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position.

If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by end of day on 02/26/2025. If you apply after this time, you will not receive internal preference and your interview materials will be reviewed along with external applicants. This recruitment will remain open until 05/14/2025, or until filled, with application review dates occurring approximately every two weeks beginning 02/26/2025. We may close the announcement at any time after this date when we have received an adequate number of applications.

If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact and reference REQ-175053.

The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase.

Summary of Job Duties:

In this position, you will support the work of the CJIS Division to update and interpret Oregon criminal records by partnering with outside agencies to gain access to circuit, district, municipal court and law enforcement databases and records across the State of Oregon. By gaining direct access to individual court and law enforcement databases, you will increase the efficiency and efficacy of the work of the NARIP grant program, the Firearms Unit, as well as, the Computerized Criminal History Unit. In this position, you will also serve in training Juvenile Departments, District Attorney’s, Municipal, and Justice courts in the use of the EJSM program within ForseCom or WebLEDS software that allows the user to enter dispositions directly. You will create or update as needed, training materials for instruction in the ForseCom and WebLEDS operating software system. In addition to performing all technical and clerical functions, you will undertake necessary projects directed at the collection, dissemination, and use of information related to Computerized Criminal History records.

You will interpret, assess, and make accurate determinations for criminal history records maintenance, including: entry, modifications, and/or deletion of data in order to assure complete and accurate criminal history information is available through LEDS for easy retrieval by other criminal justice agencies

To learn more about the various Divisions, Programs, Sections or Units within Oregon State Police,

Minimum Qualifications/Eligibility Requirements:

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;

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An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;

OR

An equivalent combination of education and experience.

Note: If you are selected to move forward in the selection process, you must provide official transcripts from all institutions of higher education that were used in the award of your degree.

Preferred Skills:

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

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Selection Process:

The process will be comprised of the following evaluation assessment (subject to change).

How to Apply:

Apply in Workday by the deadline listed above, failure to submit your application by 11:59PM of the above listed date will result in automatic disqualification of your application. You must submit a resume demonstrating your experience as it relates to the minimum qualifications for the position. In addition to a resume, you must submit a cover letter – no more than two pages in length – addressing how you meet the preferred skills for this position. Failure to attach a resume addressing the minimum qualifications and a cover letter addressing the preferred skills will result in disqualification of your application. Please submit these documents in either MS Word or PDF format.

This position is covered by an AFSCME Collective Bargaining Agreement. Current OSP AFSCME Local 896 employees who meet the minimum qualifications of this position will be given preference in the selection process. Current OSP employees should refer to the Filling of Vacancies policy for additional information.

The Oregon State Police does not offer visa sponsorships.

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