AW-Salaried: HR Support Services Specialist (Hybrid)

The Office of University Human Resources (UHR) is seeking a salaried Academic Wage: Human Resources Support Services Specialist. This is a full-time (1.00 FTE), 12-month, fixed-term position.

This position will be used to backfill for those in UHR supporting the Administrative Modernization Project ( AMP ) and is anticipated to last for one to two years; however, staffing needs may dictate flexibility in the appointment’s duration.

The HR Support Specialist is an integral member of the HR Service Center team and University Human Resources (UHR) providing quality services to members of the OSU community. The HR Service Center teams are currently housed on the main OSU campus in Corvallis, Oregon.

The HR Support Specialist is part of a team that provides service to the academic, teaching, research, and administrative customers of the university. The HR Support Specialist is responsible for performing Human Resources (HR) responsibilities, including, but not limited to processing job and employment terminations, making leave adjustments, managing transactions through a software ticketing system, HRIS data entry, auditing and data management, and assisting diverse groups of units/employees with job change activities throughout the life cycle of the employee.

The HR Support Specialist performs customer service, data entry, and processingrelated duties.

The HR Support Specialist serves as a resource regarding state, federal, and University rules, policies, and procedures in areas assigned. The HR Support Specialist works independently under general guidance from the supervising HR Support Services Supervisor, Associate Director or Executive Director.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100 undergraduate degree programs, 80 graduate degrees plus hundreds of minor options and certificates
• 35k students including more than 2.3k international students and 10k students of color
• 217k alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities

60% – MANAGING EMPLOYEE JOB CHANGES & JOB / EMPLOYMENT TERMINATIONS:

20% – SYSTEMS & RECORDS MANAGEMENT:

5% – MONITORING AND AUDITING:

5% – COLLECTIVE BARGAINING

5% – TRAINING AND PROFESSIONAL DEVELOPMENT

5% – OTHER DUTIES

What You Will Need

A Bachelor’s degree in Human Resources Management, Personnel Management, Industrial Relations, Business Administration

or a related field, and two years of professional level Human Resources experience

OR Valid certification as a Professional in Human Resources awarded by the Human Resources Certification Institute (HRCI) or the Society of Human Resources Management (SHRM) and three years of professional level Human Resources experience

OR Four years’ experience providing administrative support in program administration, including demonstrated ability for the following:

• Detail-oriented, excellent organizational skills, proactive and accustomed to meeting deadlines;
• Proficiency in data entry and records data from electronic and hard copy source materials into system(s) using an electronic keyboard or optical scanner;
• Organizational skills with the ability to prioritize multiple tasks and complete projects under deadline pressure, and the ability to identify situations that may need further research and/or escalation to supervisor.

User-level experience with the following software: Database and reporting tools, Windows-based software, and Microsoft Office applications: Word, Excel, and PowerPoint.

Required Knowledge, Skills, And Abilities

• Ability to analyze complex and sensitive issues and situations through an inclusive lens, identify alternative solutions, forecast consequences of proposed actions, consider how proposed actions may impact diverse groups and anticipate potential biases, and propose effective course of action.
• Experience working in a diverse, fast-paced customer-oriented environment. Demonstrated ability to recognize the unique needs of diverse groups of customers and provide high-quality, timely, customer-oriented services in a high volume work environment.
• Ability to effectively collaborate and build relationships with diverse groups of key stakeholders.
• Demonstrated commitment to inclusiveness, collaboration and teamwork across all levels in the colleges and central administration.
• Demonstrated human relations and effective communication skills in a diverse team environment.
• Demonstrated ability to work independently and resolve problems in a fair, equitable, unbiased manner.
• Strong written and oral communication skills, including the ability to utilize inclusive language.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You To Have

• User-level experience with Administrative database-SunGard Higher Education Banner(HRIS module).
• Experience using an electronic records imaging system.
• Experience working in a fast-paced customer-oriented environment.
• Experience performing duties in human resources management in an institution of higher education, or comparable environment.

Working Conditions / Work Schedule

This position will primarily adhere to a normal business schedule of 8:00 am to 5:00 pm (M-F) on the OSU campus and may occasionally work away from the primary work site. Will be expected to work beyond the normal schedule when necessary to meet deadlines and perform other critical work.

Link To Position Description

https://jobs.oregonstate.edu/position_descriptions/165203

Posting Number P08894UF

Anticipated Appointment Begin Date 04/16/2025

Anticipated Appointment End Date 06/30/2026

Posting Date 03/06/2025

Closing Date 03/20/2025

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.