Grants and Contracts Coordinator (potential Hybrid opportunity)

This recruitment will be used to fill 1-2 full-time Grants and Contracts Coordinator positions for the Division of Research and Innovation at Oregon State University (OSU).

The Division of Research and Innovation supports OSU’s commitment to engaging in exceptional research by collaborating with faculty, staff, and students to facilitate ethical research, ensure regulatory compliance, and support the University’s strategic plan: Prosperity Widely Shared .

This position will report to a manager within in Research Support Services (RSS) under the Division of Research and Innovation (DRI). This position will collaborate with personnel across all teams in the DRI. Under the supervision of the RSS manager, the Grants/Contracts Coordinator will provide general, highly detail-oriented fiscal support to the Research Support Services ( RSS ) units under DRI. The position provides focused analytical support to the RSS partners which may include principal investigators, department heads/directors/unit leaders, and other researchers.

This position interacts with personnel in Research Support Services, Office for Sponsored Research and Award Administration (OSRAA), other Division of Research and Innovation units, as well as other campus personnel involved in research administration. This position will collaborate with Controller’s Unit, College/Center/Department leadership, and principal investigators to ensure timely, compliant, and accurate information specific to sponsored research. The position may provide focused analytical support with RSS by working with large amounts of data and multiple complex system processes. In addition, the incumbent is expected to provide excellent customer service and assistance to OSU’s faculty with a positive, partnership focused approach to relationship building both inside and outside of OSU. The Grant/Contract Coordinator will participate in process improvement work groups. This may include providing input and assistance in streamlining policies and processes.

Under the supervision of the RSS manager, the Grants/Contracts Coordinator will be responsible for overseeing the administration of sponsored awards (post award), and financial reporting and analysis for Research Support Services. These duties will include fiscal management of sponsored projects, reconciling accounts, financial report preparation, working with principal investigators and leaders in reviewing accounts and planning future projections, processing award adjustments, final cost auditing and closing.

This position is expected to review award guidelines and specific award terms and provide financial information to the Office of Sponsored Research Award Administration ( OSRAA ) and occasionally to granting agencies in a variety of formats, as required by sponsors.

To be successful in this role the incumbent must:

• Ensure high standards of accuracy and precision and be highly organized.
• Be articulate with excellent verbal and written communication skills.
• Be results oriented, with demonstrated ability to problem solve.
• Have the ability to build and maintain collaborative relationships across a wide stakeholder group.
• Have the ability to prioritize workload and proactively manage expectations in relation to agreed deliverables, even when faced with competing priorities.
• Comply with the systems and standards when dealing with internal and external customers.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100 undergraduate degree programs, 80 graduate degrees plus hundreds of minor options and certificates
• 35k students including more than 2.3k international students and 10k students of color
• 217k alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities

50% Accounting and Reporting

45% – Grant/Contract Administration

5% – Other duties as assigned

What We Require

Two years of grant/contract coordination experience with responsibility for obtaining and monitoring the use of grant funds and/or negotiating and administering public or private service contracts; AND A Bachelor’s degree in Business Administration with major courses in Accounting, Finance, or a related field. Three additional years of the above experience may substitute for the degree requirement. Some positions may also require experience locating sources of available grant funds and developing programs that qualify for those funds.

What You Will Need

• Demonstrated ability to communicate successfully and inclusively, both in writing and verbally, with a diverse audience.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You To Have

• Strong analytical skills
• Strong written and oral communication skills.
• Ability to manage multiple projects/activities, problem solve, and make effective decisions.
• Ability to work independently and in a team environment.
• Knowledge of GAAP , Cost Accounting Standards and governmental or fund accounting.
• Knowledge and expertise in interpreting regulations, applying regulations to sponsored or other programs, and conveying the information verbally and in writing.
• Experience problem-solving within a complex sponsor, state, or federal regulatory environment.
• Experience working with large and/or complex financial accounting systems.
• Proficiency in Excel, including ability to design clear and adaptable spreadsheets.

Working Conditions / Work Schedule

This position, with supervisor and/or director approval, is open to partial telecommuting and remote work utilizing online team collaboration tools.

Link To Position Description

https://jobs.oregonstate.edu/position_descriptions/167493

Posting Number P05236CT

Number of Vacancies 1-2

Anticipated Appointment Begin Date 06/02/2025

Posting Date 04/21/2025

Full Consideration Date 05/01/2025

Closing Date 05/11/2025

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.