Bookkeeper/ Office Manager

Job description

The Oregon Trail Community Foundation is an area nonprofit whose mission is to serve our community as a catalyst for community projects, promote the spirit of charitable giving, and respond to community needs as a trusted steward of long-term gift arrangements.

We are looking for a part-time (20-30 hours a week) Bookkeeper to organize and coordinate accouning duties and office procedures. Your role is to manage the day to day accounting, correspondence, and to maintain high levels of organizational effectiveness, communication and excellent customer relations. Previous experience as a bookkeeper is a MUST. A successful bookkeeper should have experience with a variety of office software (Microsoft email tools, spreadsheets and databases) and office equipment and be able to accurately handle administrative/ accounting duties and be able to reconcile bank statements, run financial reports, and work independently and with the public. Ultimately, the bookkeeper should be able to ensure the smooth running of our organization, ensure adherence to company policy and improve company procedures especially day-to-day operations.

Responsibilities

Primary Duties and Responsibilities

• Provide ongoing bookkeeping and administrative support to the office, driving organizational success through the management of daily operations and special projects.
• Provides assistance with donor management record keeping and fundraising including events.
• Work closely with the Executive Director and Board of Directors finance committee, making the director aware of issues and/or concerns.
• Handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Monitor, manage and maintain office equipment and supplies; request repair or restocking when necessary.
• Produces reports as required.
• Uses and understands Microsoft Office Suite, and other business-specific software and other accounting software program (APLOS a PLUS)
• Answers incoming internal and external customer calls and provides exceptional customer service by using critical thinking, problem solving and/or forwarding the information to the appropriate person.

Qualifications

• Experience with bookkeeping, and specifically with fund accounting. Will train the right person.
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. scanners and printers)
• Familiarity with email scheduling tools, like Outlook
• Familiarity with donor management a plus
• Excellent time management skills and ability to multi-task and prioritize work
• Extreme attention to detail and excellent problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Accountant/Bookkeeper or Office
• Manager of 2-5 years