Elections Education Supervisor City of Portland

The Elections Division, within the City Auditor’s Office, is seeking a mission-driven, versatile elections professional to expand its public training and engagement across the fields of voter education, lobbying, and campaign finance. Particular emphasis will be on engaging historically underserved Portlanders by coordinating and conducting a community-based voter education grant program, managing curriculum design and public-facing information across regulations, and increasing understanding, trust, and transparency with Elections Division stakeholders.

Do not pass up this chance, apply quickly if your experience and skills match what is in the following description.

This position reports directly to the head of the City Elections Division. The Elections Division serves Portlanders by providing elections cycle management as well as oversight of campaign finance and lobbying regulations. Following the passage of measure 26-228 in 2022, the division has a new mandate to provide voter education. This role leads public education across these fields with travel throughout the Portland metro region. The position has a broad focus but will center voter education and recent electoral reforms with flexibility to prioritize campaign finance and lobbying education when necessary. Campaign finance and lobbying regulations govern the sources and limits of contributions in candidate campaigns (campaign finance) and attempts to influence City decision-making efforts (lobbying). Elections cycle management ranges from ballot qualification of candidates, initiative, referendum, and recall petitions, to ranked-choice voter education and results certification.

The Auditor is an elected position, independent of City Council and accountable only to the public. The Auditor’s Office ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs over 50 people across six divisions.

Responsibilities of the Elections Education Supervisor include :

• Managing Citywide long- and short-term public education plans across elections division functions;
• Overseeing multi-year procurement projects and budgets according to City and state requirements, and accommodating elections cycle peak service times;
• Managing lifecycle of community-based grants including procedures for criteria, selection, and evaluation of grantee deliverables;
• Acting as subject matter expert to conduct direct voter education focused on ranked choice voting and multi-member districts to a wide variety and size of audiences, including community-based organizations, public hearings, Council presentations, and other venues;
• Providing additional lobbying and campaign finance education to regulated communities throughout the year as needed;
• Planning and coordinating large and small events and hearings throughout the Portland metro region;
• Supervising staff and interns as necessary with primary duties related to voter education, election cycle management, technical and program coordination. Supervision includes up to one full-time Analyst and two elections interns;
• Focusing on relationship building with elected officials, lobbyists, campaigns, and community-based organizations to direct resources that advance trust, understanding, and transparency;
• Identifying and analyzing areas for continuous improvement for training and public education across division functions;
• Partnering with local and state elections officials to conduct education programming;
• Creating internal and public facing reports and training material (such as videos or one-pagers) for public consumption;
• Analyzing large sets of election data and maps to inform education priorities;
• Creating and maintaining budget plans for approval;
• Exercising sound judgment and tact in dealing with sensitive and challenging situations; and
• Communicating orally, in person, virtually, and in writing to various audiences.

Successful candidates will have :

To Qualify

Candidates must have at a minimum any combination of education and experience equivalent to the following :

Preferred Qualifications

TO APPLY :

Submit two documents :

List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them.

Describe how you meet the following minimum qualifications, which are required to be successful in this position. Where possible, connect items in your resume and provide examples to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure you respond to each item for which you have relevant skills or experience.

Recruitment Process

Applicants must submit their resume and responses to supplemental questions through the City of Portland’s online application system no later than 11 : 59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials should not exceed a total of five pages. Please do not include materials not requested.

Additional Information

Salary range / Pay equity : Per the Oregon State Pay Equity Law, individual salaries are determined based on the experience and education listed in a candidate’s resume / application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure an offer is reflective of all directly related and equivalent experience.

Language pay differential : Auditor’s Office employees who speak one or more languages in addition to English, may be eligible to receive additional compensation if they qualify and use their language skills to assist the community.

Employee benefits : The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support, and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance, and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family.

Work status : Non-citizen applicants must be authorized to work in the United States at the time of application.

Work location : The position is based in City Hall, 1221 SW 4th Ave. The Auditor’s Office is currently operating in a hybrid schedule of in-person and remote work, with employees expected to work half-time in-person.

Equal employment opportunity : It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity, or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Disability, Pregnancy, and Religious Accommodations : If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s) and would like to request a reasonable accommodation when applying for this job, contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov.

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