Executive Assistant/Office Administrator

Overview

Organic Filling Solutions is a full contract private label manufacturing company located in Canoga Park, CA. We manufacture skin care, hair care, essential oils, perfumes and more.

We are seeking an Administrative Manager responsible for carrying out day-to-day organizational tasks and facilitating efficient communication across the entire company. This person is in charge of maintaining office files, tracking and sending small shipments, managing office calendars, updating databases, purchasing and other general clerical duties.

Tasks & Responsibilities

• Greet and direct incoming guests
• Create a consumables list for items needed to be replenished
• Update Incoming Shipments log for any orders placed
• Maintaining and establishing relationships with vendors/suppliers
• Create Shipping Labels and package small shipments; update Incoming/Outgoing Control Shipments Log
• Place approved orders for raw materials and components as needed
• Organize and track supplies in Supply Room
• Organize and track labels, toner and paper on paper rack
• Keep office clean and organized
• Relay messages among staff; keep team up to date on all company matters
• Report and log any lost, stolen or damage equipment and machinery
• Keep track of and log IT Devices
• Provide general assistance to team as needed
• Send reminders to team members
• Collect and distribute mail daily
• Check emails throughout the day
• Keep Odoo reports and products up to date
• Jump on tasks not depicted in this job description on a per need basis
• Check incoming shipments for accuracy
• Order raw materials and track shipment process
• Process and log Amazon returns for Kleem (client)
• Ship out private label orders via Amazon
• Create and update job descriptions and employee orientation letters
• Fill out forms and authorizations required for new suppliers
• Fill out Time Amendment Sheets for incorrect employee hours and submit to accounting
• Provide accounting with copies of invoices for all orders placed
• Follow up with vendors daily until project is complete; update team on status
• Update ERP system

Requirements

• Bilingual English/Spanish a Plus
• General Computer Proficiency
• Advanced knowledge of MS Office Suite with emphasis on Excel and Word
• Excellent communication skills, verbal and written
• Strong organization and prioritizing skills
• Excellent Time Management
• Must be a Team Player
• Ability to multi-task efficiently
• Proficient using Google Work Space (Drive, Gmail, Google Sheets and Docs)

Physical Requirements

• Ability to sit for a long period of time.
• Ability to sit in front of a computer screen for prolonged periods
• Ability to lift up to 35 lbs.

Education

• High School Diploma or Equivalent
• Associate’s Degree Preferred

Experience

• 2-3 Years Experience as an Administrative Assistant

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Experience:

• Customer service: 2 years (Required)

Work Location: In person

Salary : $17 - $20