What are the responsibilities and job description for the Sr. Administrative Assistant position at Origence?
About Origence
With 30 years at the forefront of fintech innovation, we specialize in SaaS lending solutions that lead the industry. Our core mission is customer-centric, focusing on empowering Credit Unions across the United States with the tools to offer accessible, competitive lending services. We're deeply committed to enhancing the financial ecosystem for a broad network of credit unions, members and auto dealers. We invest in our greatest assets, our employees, and foster a culture of innovation and ownership through freedom and responsibility. We celebrate fiscal accountability, operational rigor and efficiency to create a sustainably healthy and robust business for the long term.
The Sr. Administrative Assistant will provide executive level administrative and operational support. Support activities include, but are not limited to, scheduling meetings, and coordinating meeting logistics, preparing reports and presentations, facility coordination, organizing information, arranging travel, and completing other administrative duties. This position has access to confidential information and maintaining confidentiality is essential.
What you will do:
Reports and Projects:
- Provide assistance with the compilation and review of leadership team reports, and other various reports and documents.
- Compose and/or edit correspondence, reports, spreadsheets, charts, graphs, and presentations ensuring a professional corporate design, efficiency, accuracy, and timely completion.
- Organize and maintain confidential files and records.
- Attend meetings as required, prepare accurate minutes, and follow through on action items as necessary.
- Conduct research and assemble data to prepare reports and documents.
- Assist with projects as assigned.
Divisional Support:
- Manage applicable corporate files to include scanning, filing, and retrieval.
- Collaborate with other administrative staff.
- Review and approve timesheets for executive staffs direct reports.
- Review correspondence and contracts to ensure accuracy, quality, and professional appearance.
- Enter purchase requests into D365.
- Manage division supplies.
- Copy/scan and distribute materials.
- Responsible for office/facility administration
Meeting Support:
- Ensure recurring meetings (one-on-ones, quarterly team meetings, sales team meetings, etc.) are scheduled on executives calendars and address any conflicts.
- Coordinate internal and external meetings. Prepare meeting agendas, attend meetings as needed, and prepare meeting notes.
Travel and Expense Reports:
- Maintain calendars of executive staff, including the scheduling of meetings.
- Coordinate travel for executive staff.
- Prepare expense reports for executive staff.
Ideal candidate:
Education:
- H.S Diploma
- Associate degree or job-related courses preferred.
Experience:
- Five to eight years administrative experience including two years professional experience performing executive support in a corporate environment.
Specialized Skills:
- Excellent verbal, written, proofreading, analytical, and interpersonal skills.
- Ability to organize and prioritize work and meet deadlines.
- Ability to effectively balance multiple projects and priorities.
- Detail oriented; accurate; strong organizational skills.
- Ability to work independently, self-motivated, an initiator, able to assume responsibility.
- Adapts to new technology, keeps abreast of changes, and learns new programs quickly.
- Exercise independent judgment in determining what matters can be individually handled or referred to a management team person for direction/completion.
- Excellent knowledge of Outlook, Word, Excel, and PowerPoint.
- Experience with PC and/or MAC.
- Ability to take meeting minutes.
- Maintaining confidentiality is a must.
- Some travel may be required.
Why you should apply:
- Flexible Working Environment
- Paid Time Off
- 401k (8% match)
- College Tuition Benefits/ Tuition Reimbursement
- Good Benefits options
- Company Culture! Cultural and Holiday celebrations, Theme days like Star Wars Day & Bring your Kids to Work Day, Monthly Townhalls and Quarterly Company Meetings that ensure awareness, inclusion, and transparency.
The starting hourly range for this full-time position is $28.37 - $35.44 per hour. This base pay will take into consideration internal equity, candidates geographic region, job-related knowledge and experience among other factors. Origence maintains a highly competitive compensation program. Under company guidelines, this position is eligible for an annual bonus to provide an incentive to achieve targeted goals. Bonuses are awarded at companys discretion on an individual basis.
Origence is an equal opportunity employer. All recruitment, hiring, training, compensation, benefits, discipline, and other terms and conditions of employment will be based upon an individuals qualifications regardless of race, religion, color, sex, gender identity, sexual orientation, national origin, ancestry, military service, marital status, pregnancy, age, protected medical condition, genetic information, disability or any other category protected by federal, state or local law.
Salary : $28 - $35
