What are the responsibilities and job description for the Billing Specialist position at Orion Group?
Title: Billing Specialist
CLM Midwest is a regional commercial facility maintenance contractor, with a local presence, who partners with some of the nation's leading retail, convenience store, and restaurant brands. We are a long-established, self-performing company that provides install, break/fix, and emergency services across several trades. We also work with subcontractor partners to complete larger scope special projects and emergencies. This career opportunity is available as our sales and work order volumes have grown this year requiring additional capacity for 2025.
Invoice Preparation
CLM Midwest is a regional commercial facility maintenance contractor, with a local presence, who partners with some of the nation's leading retail, convenience store, and restaurant brands. We are a long-established, self-performing company that provides install, break/fix, and emergency services across several trades. We also work with subcontractor partners to complete larger scope special projects and emergencies. This career opportunity is available as our sales and work order volumes have grown this year requiring additional capacity for 2025.
Invoice Preparation
- Review completed work orders and generate proper verbiage to be placed on invoices.
- Ensure documentation is complete and accompanies invoices as required.
- Review and approve vendor and supplier invoices.
- Prepare after-the-fact quotes.
- Identify and escalate concerns over improperly documented work that cannot be invoiced.
- Collaborate with CLM’s operations team to resolve billing issues.
- Understand and keep current on nuanced client billing requirements.
- Manually submit invoices and after-the-fact quotes through client portals.
- Verify internal and external systems to demonstrate work was completed and invoices were submitted.
- Communicate effectively with clients during the invoice submission process.
- Run financial and operational reports required for invoicing.
- Support ad-hoc billing and invoice analysis requests (as needed).
- This role will operate on a hybrid schedule in the office at our River Grove, IL HQ and at home following an initial training period. Occasional overtime may be required during peak periods, such as month-end close.
- 1 years experience billing in a high volume and nuanced setting
- Working knowledge of basic business math
- Able to reliably commute to River Grove, IL HQ for training and in-office work days
- High level of computer literacy. Technically competent with various software programs such as Outlook, MS Word, Excel and navigating within a computer.
- Experience with accounting software such as QuickBooks or Sage Intact is a plus
Salary : $20 - $23
