Office Clerk

Overview
We are seeking a detail-oriented and organized Office Clerk to join our dynamic team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional clerical support and customer service. This position requires strong time management skills, computer literacy, and the ability to multitask effectively in a fast-paced environment.

PRIMARY DUTIES:

The primary duties of the employee are (but not limited to) the following:

· Complete tasks as assigned, in accordance with company policies and procedures

· Notify the Office Manager of any equipment failure.

· Notify the Office Manager of non-compliance issues limiting the ability to complete assigned tasks in accordance with company policies and procedures.

· Has the authority to perform the following:

• Initiate action to prevent the occurrence of any nonconformities related to product, process and the system.
• Identify and/or record any problems relating to the product, process and the quality system.
• Initiate, recommend or provide solutions through designated channels.
• Verify the implementation of solutions.
• Control further processing, delivery or installation of nonconforming product until the deficiency or unsatisfactory condition has been corrected.

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PRIMARY FUNCTIONS:

The primary functions as defined by (but not limited to) the employee’s current job title; and performed in accordance with company policies, procedures, and SOD guidance.

• Process incoming mail.
• Check the lockbox and process COD checks daily.
• Process driver COD check information.
• Process ERS receipts.
• Verify, code, and approve supplier invoices.
• Generate and maintain spreadsheets used to complete daily and monthly reporting requirements.
• Verify daily branch trial balance expenses; and correct any coding errors.
• Match pending freight receipts to daily OTM vouchers; and reclass coding to proper accounts.
• Process daily billing and month-end inventory roll adjustments.
• Record expenses in proper spreadsheets used to complete monthly reporting requirements.
• Compile and upload reclass and accrual journal entries to AX.
• Process new supplier requests and supplier changes.
• Seek to resolve all unpaid invoices prior to month-end closing.
• Assist Office Manager with month-end closing process.
• Complete tasks, as assigned, to maintain compliance with company reporting deadlines. Production / Billing Duties
• Generate and maintain spreadsheets used to complete daily and monthly reporting requirements.
• Process daily branch billing.
• Process billing adjustments.
• Process daily and monthly production reports.
• Enter purchase order receipts and customer returns into LPCS.
• Enter pink work order copy, invoice, and POD data into monthly work order spreadsheet.
• Process weekly missing POD report.
• Compile customer order packets and file daily.
• Process daily branch credit and add-bill requests.
• Match credits and add-bill invoices to correct customer order packets and file daily.
• Monitor and correct daily roll inventory imbalances.
• Monitor and correct daily log inventory imbalances.
• Monitor and correct daily scrap usage data imbalances.
• Assist Office Manager with month-end closing process.
• Complete tasks, as assigned, to maintain compliance with company reporting deadlines.

PAY ROLL DUTIES:-

• Generate and maintain spreadsheets used to complete daily and monthly reporting requirements.
• Generate and maintain spreadsheets used to process weekly payroll.
• Enter timecard data into LPCS.
• Print and distribute daily branch invoices, A/R invoices, and branch invoice exception reports.
• Print and distribute daily PO report and purchase orders.
• Enter receiving data into proper spreadsheets used to complete monthly reporting requirements.
• Assist Office Manager with month-end closing process.
• Complete tasks, as assigned, to maintain compliance with company reporting deadlines.

Job Type: Contract

Pay: $14.00 - $17.00 per hour

Expected hours: 40 per week

Schedule:

• Day shift
• Monday to Friday

Language:

• English (Required)

Work Location: In person

Salary : $14 - $17