What are the responsibilities and job description for the Executive Assistant - Dallas, TX position at Orion180?
Job Description
Job Description
At Orion180, we don’t just stand out for what we do - we shine because of how we do it. By integrating cutting-edge proprietary technology, innovative solutions, and compassion for serving our customers, we are redefining the insurance experience. Our vision is to be the global premier provider of insurance solutions. Our mission is to deliver an exceptional insurance experience through innovative technology, unparalleled customer service, and a comprehensive suite of products.
Orion180 is proud to call two vibrant cities home. Our headquarters on Florida’s stunning Space Coast in Melbourne offers an exceptional quality of life, with affordable housing, excellent transportation, and close proximity to major cities like Orlando, Tampa, and Miami. Our Dallas, Texas location places us in a dynamic center of culture, business, and entertainment, keeping us deeply connected to innovation and growth.
Job Summary
We are seeking a highly skilled Executive Assistant to provide comprehensive administrative and operational support for our Dallas, TX office. This role is essential in enabling our executives to focus on high-level priorities by effectively anticipating work flow needs, prioritizing tasks, and managing time-sensitive responsibilities.
Role and Responsibilities
The successful candidate will be responsible for a variety of tasks, including but not limited to :
- Professional Representation : Greet visitors and represent the company with professionalism.
- Point of Contact : Serve as the liaison among executives, employees, clients, and external partners.
- Calendar Management : Manage executive calendars, schedule meetings, and coordinate videoconferencing.
- Travel Arrangements : Organize travel and accommodation for employees, candidates, and visitors.
- Expense Tracking : Monitor expenses and workflows and prepare monthly reports.
- Communication Formatting : Prepare internal and external communications, including memos, emails, presentations, and reports.
- Project Management : Complete projects and special assignments by establishing objectives and coordinating with team members.
- Supply Management : Oversee office supplies, maintenance, mailing, and other errands.
- Office Efficiency : Ensure efficient office operations through planning and execution of equipment procurement and office systems.
- Vendor Relations : Manage relationships with vendors and service providers to ensure timely invoicing and payments.
- Additional Support : Assist with facility maintenance and general office duties, including answering calls and ordering supplies.
Qualifications and Education Requirements
Physical Demands
The role requires the ability to sit, stand, and walk regularly, along with effective communication skills. Candidates must be able to lift light objects (up to 25 lbs) and use standard office equipment. Additionally, occasional bending, twisting, or stooping may be required.
Work Environment
The office environment is generally quiet and temperature-controlled, with occasional noise or temperature variations. Employees are expected to adhere to a regular schedule (Monday – Friday, 8 am – 5 pm ET) and may need to work extended hours based on company or project demands.
Application Process
If you are interested in applying for this position and require special assistance or accommodations, please contact our Human Resources department at (321) 460-8484 or HR@orion180.com . Orion180 is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against based on disability.
