Programs Coordinator

We are seeking a dedicated Program Coordinator to join our team. Responsibilities Include: Coordinate the delivery of educational tours and implementation of learning programs for youth, family, and adult audiences, and schedule and train docents and volunteers who present these programs. As office coordinator, handle phone calls, process program registrations for diverse audiences, and maintain accurate records.

Specific Tasks:

1. Assist Associate Curator for Community Engagement with management and implementation of all gallery tours and learning programs and give gallery tours as necessary.

2. Market, book, schedule, and confirm museum visits for all tours including contract and non-contract schools, college, adult, and community groups. Invoice these varied groups for their tours.

3. Schedule docents for all youth, college, adult, family, group sales, and exhibition highlight tours, and plan gallery rotation assignments for docents. Assist with docent training.

4. Perform administrative tasks such as greeting visitors, answering the phones, processing program registrations, maintaining attendance records, creating mailing lists, bulk mailings, etc. Compile information for billing, reports, and statistics on attendance for all programs.

6. Assist with all programs as needed such as adult programs, camps, classes, teacher professional development workshops, and other in-house and outreach events. Be familiar with all permanent and temporary exhibitions, all school needs, family and adult programs.

7. Coordinate daily tour activities with docents on tour strategies, training and coordination with tour captains on the daily tour preparation of galleries, collection of attendance forms, the maintenance and procurement of materials and supplies needed for school tours, and preparation of educational classrooms for tour groups.

8. Assist with the organization and maintenance of the office, supply closet, and educational classrooms.

9. Perform all other duties as requested by the Curator of Education.

Specific Skills and Abilities:

• Exceptional administrative and organizational skills.
• Outgoing, diplomatic, energetic, and flexible.
• Detail-oriented and possess ability to assimilate information quickly and convey this information correctly.
• Proficiency with technology, mobile devices, social media, basic computer and office skills; Microsoft Office. TAM Retail experience a plus.
• Excellent interpersonal skills, strong written and verbal communication skills.
• Collaborative and team-oriented, self-motivated and self-directed.
• Ability to work well under pressure.
• Must be able to work a flexible schedule including occasional evenings and weekends.
• Professional attire and promptness required

Academic and Business Requirements:

College degree preferred; previous museum, teaching, or business experience required.

To apply, please email resume, cover letter and salary requirements to:

CAREERS@OMART.ORG

No phone calls.

The Orlando Museum of Art reserves the right to alter the positions requirements based upon business necessity.

Smoke and drug free workplace. A background check and drug test are required. Fingerprinting may be required.

EEO (Equal Employment Opportunity)

The Orlando Museum of Art provides equal employment opportunity for all applicants and employees. The Museum does not unlawfully discriminate based on age, sex, race, color, creed, marital status, sexual orientation, disability, religion, veteran status, national origin, citizenship, or any other protected status. The Museum also makes reasonable accommodations for disabled employees. Finally, the Museum prohibits the harassment of any individual on any of the bases listed above. This policy applies to all areas of employment including recruitment, hiring, training, promotion, compensation, benefits, social and recreational programs. Individuals are hired based on their qualifications to perform the duties and responsibilities of the job for which they apply.

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Orlando, FL 32803 (Required)

Ability to Relocate:

• Orlando, FL 32803: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $21