What are the responsibilities and job description for the Administrative - Project Specialist position at Ormat?
POSITION SUMMARY
This position supports the project requirements for the construction team with purchasing, invoice processing, general office support and other tasks as needed.
ESSENTIAL FUNCTIONS
- Responsible for reporting of all accruals on a monthly basis working with the projects team to ensure accuracy.
- Works with Projects team to request quotes and scheduling deliveries whenever necessary.
- Assists in the review process regarding Gan compliance software program and uploads contracts, bids on an annual basis.
- Reviews and requests lien waivers for all PO's and invoices submitted to mitigate Ormat's risk.
- Creating and managing PO's and requisitions for the Projects team.
- Review, receive and resolve discrepancies on receiving documents and invoices.
- Monthly reporting of assigned projects involving the project managers and construction team.
- Site visits and / or deliveries as necessary.
- Collects, reviews and analyzes data and prepares reports.
- Maintains files, databases, and archives of relevant records.
- Schedules and coordinates meetings, travel, and other group activities.
- May manage expense reporting, invoicing, office supply inventory, or other routine processes.
- Assists in purchasing materials, supplies and services at the most favorable terms for the organization.
- Qualifies vendors, evaluates bids.
- Works with Vendors to obtain banking information for new vendor setups into system.
- Tracks purchases, monitors vendor quality, and maintains a current database of vendor information.
- Proactively identifies and works to resolve any site issues that may impede the project delivery.
- Work with the Logistics Department on transportation POs.
When assigned as Projects Specialist 3 :
OTHER RESPONSIBILITIES
EDUCATION, EXPERIENCE, AND SKILLS REQUIRED
PHYSICAL REQUIREMENTS
