What are the responsibilities and job description for the People Services Advisor position at Ornua Co-operative Limited?
Job Title : People Services Advisor
Department : People Services
Reports to : Manager of People Services
Location : Hilbert, WI
Effective Date : 11 / 27 / 2024
Job Summary :
The People Services Advisor is responsible for daily, administrative coordination of general shared service tasks including data entry and maintenance, onboarding, offboarding, employee changes, ticket management, supporting full HR Team for administrative functions amongst other standard Shared Service functions.
Essential Job Duties & Responsibilities :
- Responsible for engaging with Talent Acquisition, HRBPs, and Managers to support onboarding of new hires by reviewing offer letters, launching onboarding modules, ensuring timely completion of checklists, supporting new hire orientation, and setting up new hires for success.
- Serves as subject-matter expert for People Services including general HR questions, advising on policies and pay practices, system expert for both employee and manager usage, general pay and benefit questions, etc.
- Manages data entry into multi-systems and ensures data is maintained and accurate. Assists in the creation and processing of standard reports and ad hoc reports as requested by team, stakeholders, vendors, etc.
- Manages incoming People Service tickets to be addressed timely and accurately which requires multi-system processes and communications.
- Responsible for ensuring data accuracy in all systems to pull and manage standard reports on daily, weekly, monthly, quarterly, and annual basis for legal compliance in various functions such as 401K, benefits, state reporting, federal reporting, etc.
- Supports leave management with the administrative tasks for leave requests, accommodation requests, workers compensation claims, etc.
- Supports payroll and benefits in timely and accurate data input to ensure employee changes are input into the systems within the approved timeframe.
- May support other People Service functions including but not limited to benefit plan builds, internal audits, recordkeeping solutions, various projects, recruitment, training, performance management, policy creation, procedure creation, etc. People Services North America
- Assists in Global People Services projects as needed.
- All other duties as assigned.
Required Skills & Abilities :
Education & Experience :
Physical Demands & Work Environment :
Ornua Ingredients North America (OINA) adheres to all local, state, and federal regulations. Employees must be able to perform the essential job functions of the position with or without reasonable accommodation. OINA is prepared to modify or adjust the job application process or the work environment to allow for reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she is applying for, to perform the essential job functions, and to enjoy the equal benefits of all other employees unless such accommodation would cause undue hardship to the Company. If a reasonable accommodation is needed during the application, candidate, or employment process, please contact Talent Acquisition or People Services at peopleservicesus@ornua.com
This role is a hybrid / office-based role in a setting that allows for collaboration, productivity, development, and growth. Due to the size of the department and physical workspace, office and desk sharing is required. Proper technology, desk space, and seating will be available to all. The office is well-lit, well-ventilated and of a standard level for volume. The office allows for access to private, accessible restrooms as well as a place to store food and beverages onsite.
CLOSING DATE 1 / 3 / 2025
Ornua Ingredients North America is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an Employment Visa at the time.
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