What are the responsibilities and job description for the Project Coordinator position at Orthodontic Partners?
Founded by some of the nation's top orthodontists and headquartered in Grand Rapids, MI, Orthodontic Partners (OP) is a fast-growing national orthodontic service organization that provides partner doctors with a full range of administrative, marketing, HR, and financial support services. Our mission is to build a better orthodontic partnership model by bringing together leading business and clinical minds and sharing insights that inspire our partners, teams and patients. It is through a relentless pursuit of this mission that we've successfully built a world class network of partners who value collaboration, excellence, growth, and trust. We've grown to support over 30 top orthodontic practices across nearly 70 locations and 15 states and are just getting started. We're looking for highly motivated individuals to join us as we revolutionize the orthodontics industry by making orthodontic care more convenient, affordable, faster and easier for patients.
Summary of Position:
Reporting to the Director of Operations, the Project Coordinator supports the successful planning and execution of projects across our organization. This role works closely with cross-functional teams, ensuring projects stay on track, within budget, and aligned with company objectives.
Essential Job Functions:
- Assist in planning, coordinating, and executing projects across multiple departments.
- Develop project timelines, track progress, and ensure deadlines are met.
- Maintain project documentation, reports, and status updates.
- Communicate with internal stakeholders, vendors, and external partners to ensure alignment.
- Identify potential risks and work with leadership to develop mitigation plans.
- Coordinate meetings, prepare agendas, and document and track key takeaways and action items.
- Support process improvement initiatives to enhance efficiency and effectiveness.
- Ensure projects adhere to company policies and industry best practices.
- Other responsibilities as needed.
Knowledge, Skills and Abilities:
- Strong organizational and time-management skills, with the ability to handle multiple projects simultaneously.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Monday.com).
- Ability to problem-solve, work independently, and collaborate with cross-functional teams.
- Experience in healthcare, orthodontics, real estate projects, capital expenditure processes, or a multi-location business environments are a plus.
- Ability to travel up to 20% of the time.
Qualifications
- Bachelor's degree in business administration, project management, or a related field (or equivalent experience).
- 1-3 years of experience in project coordination, operations, or administrative support.
Orthodontic Partners is an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.