What are the responsibilities and job description for the Legal Clerk/Secretary position at Ortiz Law Offices, PC?
Overview
We are seeking a detail-oriented and proactive Legal Secretary to support our legal team in a fast-paced environment. The ideal candidate will possess strong organizational skills and a solid understanding of legal terminology and procedures. This role is essential in ensuring the smooth operation of our office, providing clerical support, and assisting with various administrative tasks.
Duties
- Prepare and file legal documents, including pleadings, motions, and discovery materials.
- Assist attorneys with case preparation by conducting research and gathering relevant information.
- Manage calendars, schedule appointments, and coordinate meetings for the legal team.
- Maintain accurate records and files, ensuring all documents are organized and easily accessible.
- Handle client communications with professionalism, providing excellent customer service.
- Perform data entry tasks to update case management systems and maintain client databases.
- Process cash handling transactions as needed for client payments or court fees.
- Support office operations through general clerical duties such as word processing, filing, and answering phones.
Skills
- Proficient in clerical tasks with strong organizational abilities to manage multiple priorities effectively.
- Experience in customer service to interact positively with clients and colleagues.
- Familiarity with cash handling procedures is a plus.
- Strong data entry skills with attention to detail to ensure accuracy in documentation.
- Excellent word processing capabilities, including proficiency in Microsoft Office Suite or similar software.
- Ability to conduct research efficiently to assist attorneys in case preparation.
- Administrative skills that contribute to the overall efficiency of the office environment.
- Knowledge of litigation processes is beneficial but not mandatory.
This position offers an opportunity for growth within the legal field while contributing to a dynamic team dedicated to delivering exceptional legal services.
Job Type: Full-time
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person