What are the responsibilities and job description for the Coordinator Human Resources position at Orveon Global?
About Us
Orveon is a new kind of beauty company launched in December 2021 when we acquired our three iconic brands - bareMinerals, BUXOM, and Laura Mercier. Operating in 40 countries, we're a truly global business. Our headquarters are in New York, with additional locations in major cities worldwide.
We love our brands and are embarking on a powerful shift: To change how the world thinks about beauty. We are a collective of premium and prestige beauty brands committed to stark honesty, co-creation, and making a sustainable cultural impact.
People here are passionate, entrepreneurial and most of all, bold. This is an inspirational group of talented, silo-busting, confident and humble people, working together to build something better. We are looking for the best talent to join us on that journey. We believe we can accomplish more when we #Face Forward Together!
Job Summary
We are seeking an organized and detail-oriented HR Coordinator to join our team. The ideal candidate will have strong communication skills, a proactive approach, and the ability to handle multiple tasks efficiently.
Office Experience
Primary Duties & Responsibilities:
Education/Experience:
Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word and/or Power Point).
Capable of meeting strict deadlines, multitask, and work independently in a fast-paced, entrepreneurial environment.
Proven ability to work cross-functionally and with executive team, managers, employees and with external partners/vendors.
Customer-focused attitude with a high level of professionalism.
Organized, detail oriented, strategic, strong work ethic, passionate and flexible.
Excellent concise written and verbal communication skills and ability to maintain confidentiality.
Ability to utilize sound judgment and problem-solving skills.
What Orveon Offers You
You are a creator of Orveon’s success and your own. This is a rare opportunity to share your voice, accelerate your career, drive innovation and fostering growth. We’re a human sized company so your work will have a big impact on the organization. We invest in the well-being of our Orveoners – both personally and professionally and provide tailored benefits to support all of you, such as:
Orveon is a new kind of beauty company launched in December 2021 when we acquired our three iconic brands - bareMinerals, BUXOM, and Laura Mercier. Operating in 40 countries, we're a truly global business. Our headquarters are in New York, with additional locations in major cities worldwide.
We love our brands and are embarking on a powerful shift: To change how the world thinks about beauty. We are a collective of premium and prestige beauty brands committed to stark honesty, co-creation, and making a sustainable cultural impact.
People here are passionate, entrepreneurial and most of all, bold. This is an inspirational group of talented, silo-busting, confident and humble people, working together to build something better. We are looking for the best talent to join us on that journey. We believe we can accomplish more when we #Face Forward Together!
Job Summary
We are seeking an organized and detail-oriented HR Coordinator to join our team. The ideal candidate will have strong communication skills, a proactive approach, and the ability to handle multiple tasks efficiently.
Office Experience
Primary Duties & Responsibilities:
- Ensure a personal, friendly experience for all employees and office visitors.
- Serve as the main point of contact for all internal and external office-related questions.
- Accept, sort and distribute all incoming mail deliveries. Distribute interoffice mail, as needed.
- Ensure conference rooms are kept neat and set up in preparation for large meetings.
- Maintain inventory of office supplies, including regularly restocks and organization.
- Oversee office maintenance with vendors and building management, ensuring all request are completed to a high standard and in a timely manner.
- Work with Talent Acquisition (TA), Human Resources Business Partners (HRBPs), IT and/or other departments to successfully onboard new hires.
- Process new hire paperwork using UKG HRIS System.
- Ensure adherence to employment laws and regulations by conducting I-9 verifications, E-Verify procedures and/or by confirming employees’ Social Insurance Number.
- Conduct HR orientation which includes review Orveon values and policies, employee handbook, benefits and/or other HR related documents.
- Serve as the primary contact for new employees.
- Partner with TA, HRBPs and IT in processing terminations of employees and/or contractors using UKG HRIS system.
- HRIS Systems Administration:
- Support with employee access issues for various HRIS systems, including UKG & Workforce Management (WFM).
- Validate UKG HRIS system through monthly census review process.
- Benefits administration.
- Responsible for updating monthly organizational charts.
- Performs general HR clerical duties including but not limited to filing, photocopying, and mailing.
- Provide administrative support to executives as needed.
- Other duties as assigned.
Education/Experience:
- A bachelor’s degree preferably in Human Resources or a related field.
- 1-2 years of relevant HR experience.
Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word and/or Power Point).
Capable of meeting strict deadlines, multitask, and work independently in a fast-paced, entrepreneurial environment.
Proven ability to work cross-functionally and with executive team, managers, employees and with external partners/vendors.
Customer-focused attitude with a high level of professionalism.
Organized, detail oriented, strategic, strong work ethic, passionate and flexible.
Excellent concise written and verbal communication skills and ability to maintain confidentiality.
Ability to utilize sound judgment and problem-solving skills.
What Orveon Offers You
You are a creator of Orveon’s success and your own. This is a rare opportunity to share your voice, accelerate your career, drive innovation and fostering growth. We’re a human sized company so your work will have a big impact on the organization. We invest in the well-being of our Orveoners – both personally and professionally and provide tailored benefits to support all of you, such as:
- “Hybrid First” Model 3 days per week in office, balancing virtual and face-to-face interactions.
- “Work From Anywhere” – Freedom to work three (3) weeks annually from the location of your choice.
- Complimentary Products – Free and discounted products on new releases and fan-favorites.
- Professional Development – Exposure to senior leadership, learning and development programs, and career advancement opportunities.
- Community Engagement – Volunteer opportunities in the communities in which we live and work.
- Health & Wellbeing Perks – Comprehensive medical, dental, vision, and lifestyle benefits.
- Time-Off – Generous PTO, 14 company-paid holidays, parental leave, and flexible Summer Fridays.
- 401(k) – Retirement plan through a 401(k) with 100% match on the first 4% contribution.
- Pay Transparency - One of our values is Stark Honesty and the following represents a good faith estimate of the compensation range for this position.
- Opportunities and Accommodations - Orveon is deeply committed to building a workplace and global community where inclusion is not only valued but prioritized. Find out more on our careers page.
