Senior Administrative Assistant (Transportation & Transit)

Salary : $27.55 Hourly

Location : Kissimmee, FL

Job Type : Full-time

Job Number : 02415

Department : Transportation

Division : Transportation

Opening Date : 01 / 16 / 2025

Closing Date : 1 / 19 / 2025 11 : 59 PM Eastern

General Description of Duties

NOTE TO INTERNAL APPLICANTS : INTERNAL CANDIDATES IN THE SAME CLASSIFICATION AND / OR PAYGRADE AS THE POSITION POSTED WILL NOT RECEIVE A PAY ADJUSTMENT IF SELECTED.

Under general direction, the purpose of the position is to provide highly complex and specialized administrative support to the Department Administrator. Employee in this classification functions at senior level and is accountable for highly responsible administrative support duties commensurate with the reporting level. Performs related work as directed.

Essential Job Functions

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Serves as administrative support to the Department Administrator (Executive).
• Coordinates and manages assigned office operations to support County goals, coordinates activities with County departments and other agencies.
• Prepares and monitors agenda items in SIRE.
• Evaluates office procedures, schedules, and workflow, and recommends procedural improvements to maximize efficiency and effectiveness of office operations; assists with specialized projects to support administrative processes of the Department and County.
• Performs a variety of highly complex and specialized administrative functions, e.g., analyzing data, typing, reports processing, documentation verification; gathers, interprets, and prepares data for studies, reports, and recommendations; provides information to supervisor
• Reviews correspondence and answers written inquiries relating to the status of certain office functions; reports issues to the Department Administrator as needed.
• Receives telephone inquiries and concerns, ascertains the nature of the call, and either resolves it personally or directs it to the appropriate individual or department, acting as liaison to the assigned executive level Administrator.
• Generates various highly complex and specialized correspondence, articles, memos, agendas, orders, reports, forms, manuals, or other relevant materials appropriate to the assigned department; develops and generates material for executive public speaking engagements and official correspondence.
• Assists with and may be responsible for department fiscal year budget and maintaining office fiscal records; reviews and verifies budget documentation to ensure compliance with pre-established budget guidelines and requirements; may maintain office supply inventories.
• Attends meetings for the dissemination of information as directed.
• Performs a variety of critical record keeping duties; manages and maintains department record keeping, filing systems and relevant materials appropriate to assigned unit.
• May maintain weekly / monthly calendars and schedules for the assigned supervisor; may coordinate and prepare agendas, e.g., scheduling, meetings, travel arrangements, conferences, seminars.
• May supervise other clerical staff.
• Performs duties as assigned / necessary which are related, or logical in assignment to the position.

Minimum Qualifications

Education : Associate's degree in Business or Public Administration, or closely related field.

Experience : Eight (8) years progressive experience in administrative / secretarial support to executive functions; or an equivalent combination of experience / education.

Miscellaneous : Must possess a Valid Florida's Driver's License

Knowledge, Skills and Abilities

Physical Demand Requirements

Physical Demand : Light

Osceola County offers a comprehensive benefits package to fit the needs of our employees and their families. For additional information and details, visit the page.

Do you possess an Associate's Degree in Business or Public Administration? If yes, list the major. If no, list N / A. (Education must be demonstrated in the Education section of the application)

Please list and explain your years of experience in an administrative / secretarial support to executive functions role? (Experience must be demonstrated in the "Work Experience" section of the application.) If none, list N / A.

Please list your experience preparing agendas. (Experience must be demonstrated in the "Work Experience section of the application")

How many words per minute (wpm) can you type?

Are you a U.S. Military Veteran?

Are you electing to claim Veteran's Preference? (If electing to claim Veteran's Preference, please make sure to complete the Veteran's Preference Eligibility Form located on the home page of NeoGov.)

Do you possess a valid Driver's License? If so, from what state?

Required Question

Salary : $28