Procurement Analyst I

• Performs routine purchasing work according to generally accepted public procurement principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work.
• Monitor, review and process departmental requisitions and specifications for accuracy and conformance with established policies and procedures: communicates with various departments users to determine needs for commodities materials, supplies and equipment.
• Reviews solicitations for responsiveness  to specifications, conditions and requirements; Works with department users to evaluate bids to ensure compliance with procurement policies and regulations while fulfilling department needs; reviews department requisitions for purchase orders; maintains file of vendors; checks prices and approves requisitions for purchase order issue.
• Tracks purchase requisitions and purchase orders on computer; investigates any outstanding purchase orders; works closely with requesting divisions/offices and the supplier to reconcile problems pertaining to invoices, delivery of goods, or other procurement processes.
• Communicates with vendors on product pricing, specifications and availability; participates in bid reviews with vendors; discusses results with department users.
• Conducts meetings, interviews vendors, evaluates new products, and solicits user feedback for needed goods; coordinates and conducts meetings and training sessions with County departments/offices.
• Performs various administrative support duties, e.g. filing materials, copying documentation, entering data into computer system.
• Performs duties as assigned/necessary which are related, or logical in assignment to the position.

• Basic knowledge of public purchasing and general accounting principles and techniques.
• Skill in performing a routine to moderately complex mathematical computations and tabulations accurately and efficiently; intermediate-level business mathematics, including addition, subtraction, multiplication, division, percentages, and decimals.
• Ability to perform in accordance with pre-established local, State, and Federal policies, procedures, and regulatory requirements applicable to the work.
• Ability to effectively communicate both orally and in writing.
• Ability to utilize personal computers, standard office equipment and standard software applications, e.g., word processors, database software, spreadsheet applications.
• Ability to read and interpret technical and legal documents, operation and maintenance instructions, and policy and procedure manuals.
• Ability to establish and maintain effective working relationships with unit employees, employees in other departments, public/private sector contacts, vendors, and the general public.
• Ability to maintain effective records maintenance and file management systems.
• Ability to organize work, establish priorities, meet established deadlines, and follow up on assignments with a minimum of direction.
• Skill in preparing complex correspondence, summaries, and reports in a clear and concise manner; skill in business English, e.g., correspondence formats, spelling, punctuation, and grammar.
• Ability to access, operate, and maintain various software applications.
• Skill in reading, updating, and maintaining various records and files; skill in complex administrative support functions, e.g., records maintenance, data analysis, reports processing, and documentation proofing.

• 20 pounds maximum lifting.
• Frequent (up to 2/3 of the work time) lifting, carrying up to 10 lbs.
• If less lifting is involved, significant walking/standing may be required.
• If mostly sitting is involved will require push/pull on arm or leg controls.
• Expressing or exchanging ideas by spoken word or perceiving sound by ear.
• Good eyesight for production or safety of self and others.
• Physical agility is required in kneeling, bending, stooping, and reaching.
• Required to have clear vision at distances of 20 inches or less.

Salary : $25