What are the responsibilities and job description for the Senior Administrative Assistant (Environmental & Public Lands) position at Osceola County?
**Position subject to close at any time**
NOTE TO INTERNAL APPLICANTS: INTERNAL CANDIDATES IN THE SAME CLASSIFICATION AND/OR PAY GRADE AS THE POSITION POSTED WILL NOT RECEIVE A PAY ADJUSTMENT IF SELECTED.
Under general direction, the purpose of the position is to provide highly complex and specialized administrative support to the Department Administrator. Employee in this classification functions at senior level and is accountable for highly responsible administrative support duties commensurate with the reporting level. Performs related work as directed.
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
- Serves as administrative support to the Department Administrator (Executive).
- Coordinates and manages assigned office operations to support County goals and coordinates activities with County departments and other agencies.
- Prepares and monitors agenda items in SIRE.
- Evaluates office procedures, schedules, and workflow and recommends procedural improvements to maximize efficiency and effectiveness of office operations; assists with specialized projects to support administrative processes of the Department and County.
- Performs a variety of highly complex and specialized administrative functions, e.g., analyzing data, typing, reports processing, and documentation verification; gathers, interprets, and prepares data for studies, reports, and recommendations; provides information to supervisor
- Reviews correspondence and answers written inquiries relating to the status of certain office functions; reports issues to the Department Administrator as needed.
- Receives telephone inquiries and concerns, ascertains the nature of the call, and either resolves it personally or directs it to the appropriate individual or department, acting as liaison to the assigned executive level Administrator.
- Generates various highly complex and specialized correspondence, articles, memos, agendas, orders, reports, forms, manuals, or other relevant materials appropriate to the assigned department; develops and generates material for executive public speaking engagements and official correspondence.
- Assists with and may be responsible for department fiscal year budget and maintaining office fiscal records; reviews and verifies budget documentation to ensure compliance with pre-established budget guidelines and requirements; may maintain office supply inventories.
- Attends meetings for the dissemination of information as directed.
- Performs a variety of critical record-keeping duties; manages and maintains department record-keeping, filing systems, and relevant materials appropriate to assigned unit.
- May maintain weekly/monthly calendars and schedules for the assigned supervisor; may coordinate and prepare agendas, e.g., scheduling meetings, travel arrangements, conferences, and seminars.
- May supervise other clerical staff.
- Performs duties as assigned/necessary which are related, or logical in assignment to the position.
Education: Associate’s degree
Experience: Eight (8) years of progressive experience in administrative/secretarial support to executive functions or an equivalent combination of experience/education.
Miscellaneous: Must possess and maintain a Valid Florida's Driver's License
Experience: Eight (8) years of progressive experience in administrative/secretarial support to executive functions or an equivalent combination of experience/education.
Miscellaneous: Must possess and maintain a Valid Florida's Driver's License
- Extensive knowledge of modern records management techniques; skill in planning, organizing, and coordinating schedules, meetings, and travel arrangements.
- Extensive knowledge of the principles and practices of modern public administration.
- Ability to understand and follow written and oral instructions.
- Ability to communicate effectively verbally and in writing.
- Skill in establishing and maintaining effective working relations with all levels of management, employees, other departments, officials, and the general public; skill in the principles and techniques of customer service skills.
- Skill in preparing highly complex correspondence, summaries, and reports in a clear and concise manner; skill in business English, e.g., correspondence formats, spelling, punctuation, and grammar.
- Skill in performing routine mathematical computations and tabulations accurately and efficiently.
- Skill in typing 65 WPM.
- Extensive ability to access, operate, and maintain various software applications, especially Microsoft Office.
- Demonstrated ability to operate basic office equipment, e.g., computer terminals, printers, copy machines, telephone systems, and facsimile machines.
- Skill in reading, updating, and maintaining various records and files; skill in complex administrative support functions, e.g., records maintenance, data analysis, reports processing, and documentation proofing.
PHYSICAL DEMAND REQUIREMENTS:
Physical Demand: Light
- 20 pounds maximum lifting.
- Frequent (up to 2/3 of the work time) lifting, carrying up to 10 lbs.
- If less lifting is involved, significant walking/standing may be required.
- If mostly sitting is involved will require push/pull on arm or leg controls.
- Expressing or exchanging ideas by spoken word or perceiving sound by ear.
- Good eyesight for production or safety of self and others.
- Required to have clear vision at 20 inches or less.
Salary : $28
