What are the responsibilities and job description for the School Secretary (Registrar) - 52 Weeks position at Oshkosh Area School District?
Vacancy Details
Title
School Secretary (Registrar) - 52 Weeks
School/Building
Oshkosh West High School
Number of Openings
1
URL
N/A
Close Date (11:59 p.m. Central)
Open until filled
Contact
Name
Rebecca Montour
Title
Principal
Email
Rebecca.Montour@oshkosh.k12.wi.us
Phone
920-424-4090
Position Details
Position Start Date
7/1/2025
Salary/Wage
Starting $20.14 (25-26 Rates TBD)
Appointment Type
Full Time
Description
Position Summary:
To assist the Sudent Information System Manager and provide registrar services to high school families.
Essential Functions:
1. Assist the SIS Manager during staff training on district SIS standards.
2. Maintain the integrity of the district’s student information database including legal flags, descriptions, and designations.
3. Serve as an assistant trainer for staff using the district’s SIS in the areas of data entry.
4. Assist SIS Manager with registration activities relating to student enrollment into the district SIS.
5. Assist SIS Manager when needed with enrollment and management process using the district SIS for all students who come to and leave the district.
6. Enter student information during the summer in the absence of building secretaries and communicate those changes to each building secretary.
7. Answer phone calls from parents during the summer in the absence of building secretaries.
8. Attend SIS User Group Conferences, training sessions, and meetings.
9. Report database issues to the SIS/Technology Services department for problem/resolution process.
10. Provide assistance in performing year-end processes for the district SIS.
11. Assist SIS Manager in fulfilling SIS Footprints for clerical staff.
12. Assist families with New Student Enrollment in person and by phone.
13. Maintain confidentiality of student and staff information at all times.
14. Enroll new student registration information into Infinite Campus as well as process withdrawals of students.
15. Perform such other duties as may be assigned.
Other Responsibilites:
1. The employee shall remain free of any alcohol or illegal substance in the workplace in compliance with Policy 4122.01 - Drug-free Workplace throughout his/her employment in the district.
2. All other duties as assigned (5%)
Qualifications
Required:
1. Able to type neatly and accurately from plain copy at a rate of 65 wpm on keyboard.
2. High school diploma (Associate's degree preferred) and additional computer education and/or experience.
3. Successful secretarial work and office experience.
4. Demonstrated proficiency in language and computational skills including the use of a student management system. Infinite Campus experience preferred.
5. Thorough knowledge of current office practices and procedures.
6. Experience with word processing, database, spreadsheets, etc. Experience in using MS Excel to gather, sort, and create professional looking displays, graphs, and charts
7. Able to interact tactfully, effectively and courteously with staff and others encountered on the job.
8. Able to staff the position during the hours required within the business day.
9. Able to maintain accurate and complete records and prepare clear and detailed reports.
10. Ability to make reasonable decisions in absence of supervising administrator.
11. Such other qualifications as the Board may find appropriate and acceptable.
Candidate Requirements
Additional Requirements
- Resume
- Custom Questions
- Transcripts & Licenses/Certifications
Salary : $20
