What are the responsibilities and job description for the Executive Assistant position at OSI Systems?
Overview
OSI Systems and its subsidiaries are a vertically integrated provider of specialized electronic systems and for components that meet the critical needs in the homeland security, healthcare, defense, and aerospace industries. As a global company, we are dedicated to developing solutions for our customers and the people they serve to lead the way to a safer and healthier world.
OSI Systems is seeking an Executive Assistant to join our team. This individual will be responsible for providing primary administrative and organizational support to executive officers and the President and CEO of OSI Systems. Duties will include calendar management, document management, account tracking, travel planning, preparing documents for meetings, maintaining files and general office support. This individual will require excellent organizational skills, meticulous attention to detail, and strong written and verbal communication skills. They must have an in-depth knowledge of company operations, policies, and procedures. They will handle details of a highly confidential and critical nature. In addition, they will collect and prepare information for use in discussions/meetings of executive staff and outside individuals. They will prepare presentation materials for board of director meetings. They will also make high level contacts of a sensitive nature inside and outside the company. Additionally, this individual will work on problems of diverse scope where analysis of data requires evaluation of identifiable factors. The successful candidate will exercise judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
Responsibilities
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location and date of hire. Please note that the salary information shown above is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as market and business considerations.
NOTICE TO THIRD PARTY AGENCIES
OSI Systems, Inc. and its subsidiaries (collectively “OSI”) does not accept unsolicited resumes from recruiters or employment agencies. If any person or entity, including a recruiter or agency, submits any information, including any resume or information regarding any potential candidate, without a signed agreement in place with OSI, OSI explicitly reserves the right to use such information, and pursue and/or hire such candidates, without any financial obligation to the person, recruiter or agency. Any unsolicited information or resumes, including those submitted directly to hiring managers, are considered and deemed to be the property of OSI.
Equal Opportunity Employer - Disability and Veterans
EEO is the Law
Poster Link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_self_print_poster.pdf
OSI Systems, Inc. has three operating divisions: (a) Security, providing security and inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; and (c) Optoelectronics and Manufacturing, providing specialized electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical and industrial markets, among others.
OSI Systems and its subsidiaries are a vertically integrated provider of specialized electronic systems and for components that meet the critical needs in the homeland security, healthcare, defense, and aerospace industries. As a global company, we are dedicated to developing solutions for our customers and the people they serve to lead the way to a safer and healthier world.
OSI Systems is seeking an Executive Assistant to join our team. This individual will be responsible for providing primary administrative and organizational support to executive officers and the President and CEO of OSI Systems. Duties will include calendar management, document management, account tracking, travel planning, preparing documents for meetings, maintaining files and general office support. This individual will require excellent organizational skills, meticulous attention to detail, and strong written and verbal communication skills. They must have an in-depth knowledge of company operations, policies, and procedures. They will handle details of a highly confidential and critical nature. In addition, they will collect and prepare information for use in discussions/meetings of executive staff and outside individuals. They will prepare presentation materials for board of director meetings. They will also make high level contacts of a sensitive nature inside and outside the company. Additionally, this individual will work on problems of diverse scope where analysis of data requires evaluation of identifiable factors. The successful candidate will exercise judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
Responsibilities
- Performs a variety of administrative tasks including scheduling, reporting, and tracking of various information and documentation.
- Prepares and reviews correspondence, reports, and other documents, and maintains detailed and organized files.
- Schedules appointments and coordinates arrangements for various meetings, conferences, and travel.
- Prepares, reconciles, and tracks expense reports.
- Manages agendas and hosts various department meetings, Company meetings and Company events.
- Maintains and manages calendars, assists in arrangements for domestic and international travel.
- Establishes and maintains highly confidential files and records.
- Professionally and effectively manages communication and relationships with department staff, internal departments and key employees, and external entities and individuals.
- Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork.
- Demonstrate behavior consistent with the company’s Code of Ethics and Conduct.
- It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid recurrence of the problem.
- Duties may be modified or assigned at any time to meet the needs of the business.
- High School Diploma or equivalent required; Bachelor’s degree in Business Administration or similar field desired.
- 5 year’s related experience supporting Executives and Presidents required.
- Demonstrated ability to work independently and work with confidential matters needed.
- Highly Proficient computer skills using Microsoft Office Suite of applications including Word, Excel, and PowerPoint.
- Must have excellent verbal and written communication skills.
- Must have the ability to multi-task and prioritize in a fast-paced environment.
- Highly organized and detail oriented.
- Ability to work independently as well as in a team environment.
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location and date of hire. Please note that the salary information shown above is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as market and business considerations.
NOTICE TO THIRD PARTY AGENCIES
OSI Systems, Inc. and its subsidiaries (collectively “OSI”) does not accept unsolicited resumes from recruiters or employment agencies. If any person or entity, including a recruiter or agency, submits any information, including any resume or information regarding any potential candidate, without a signed agreement in place with OSI, OSI explicitly reserves the right to use such information, and pursue and/or hire such candidates, without any financial obligation to the person, recruiter or agency. Any unsolicited information or resumes, including those submitted directly to hiring managers, are considered and deemed to be the property of OSI.
Equal Opportunity Employer - Disability and Veterans
EEO is the Law
Poster Link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_self_print_poster.pdf
OSI Systems, Inc. has three operating divisions: (a) Security, providing security and inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; and (c) Optoelectronics and Manufacturing, providing specialized electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical and industrial markets, among others.
