What are the responsibilities and job description for the Executive Assistant to the CEO position at OSMEAC Solutions LLC?
Job Title: Executive Assistant
Location: Hybrid
Employment Type: Part Time - Potential for Full Time
About Us:
OSMEAC Solutions is a dynamic and growing corporate accounting services firm. We provide top-tier financial solutions to our clients, leveraging cutting-edge technology and efficient processes. We are seeking a highly organized, tech-savvy Executive Assistant to support our leadership team, streamline operations, and optimize productivity.
Position Summary:
The Executive Assistant will work closely with the leadership team to manage administrative tasks, communications, and project coordination. This role requires advanced technical proficiency across multiple software platforms, the ability to anticipate needs, and exceptional problem-solving skills.
Key Responsibilities:
- Executive Support:
- Manage and optimize the executive’s calendar, meetings, and travel.
- Handle confidential information with discretion.
- Draft and edit emails, reports, presentations, and other documents.
- Technology & Systems Management:
- Utilize Teamwork (or other project management tools) to track and manage tasks.
- Maintain and organize files and workflows in Google Suite (Docs, Sheets, Slides, Drive, Gmail, Calendar, Meet, etc.).
- Develop intermediate Excel spreadsheets for reporting and analysis.
- Create visually appealing PowerPoint presentations with animations, graphics, and data visualization.
- Work seamlessly in Microsoft Word for document formatting, template creation, and process documentation.
- Operational & Administrative Tasks:
- Assist with HR and recruiting coordination.
- Process invoices, expenses, and financial reports.
- Manage vendor relationships and contracts.
- Implement automation and process improvements where possible.
- Communication & Project Coordination:
- Serve as a point of contact between executives, clients, and employees.
- Prepare agendas, take meeting notes, and ensure follow-ups are completed.
- Support cross-functional initiatives and special projects.
Required Qualifications:
- 5 years of experience as an Executive Assistant, Administrative Manager, or in a similar role.
- Advanced proficiency in:
- Teamwork or similar project management tools
- Google Suite (Docs, Sheets, Slides, Drive, etc.)
- Microsoft Excel (macros, pivot tables, VLOOKUP, etc.)
- PowerPoint (advanced design and animations)
- Microsoft Word (document formatting, automation, templates)
- Strong analytical and problem-solving skills.
- Exceptional written and verbal communication skills.
- Ability to work independently, anticipate needs, and handle multiple priorities.
Preferred Qualifications:
- Experience in a fast-paced corporate or professional services environment.
- Familiarity with automation tools (Zapier, AI assistants, etc.).
- Exposure to accounting or finance-related administrative tasks.
What We Offer:
- Competitive salary and benefits.
- Flexible work environment.
- Opportunities for growth and professional development.
If you are a tech-savvy, highly organized, and proactive Executive Assistant, we’d love to hear from you!
Job Type: Part-time
Pay: $25.00 - $40.00 per hour
Expected hours: 20 – 40 per week
Schedule:
- Monday to Friday
Work Location: Hybrid remote in McKinney, TX 75071
Salary : $25 - $40
