General Accountant

VISION: Transform the university through the power of generosity.

MISSION: Unite donor passions with university priorities to elevate the impact of Oklahoma State University.

DEPARTMENT PURPOSE: Accounting and Finance provide financial management, disbursement of support, and reporting to promote the land-grant mission.

PRIMARY PURPOSE: Process and record revenue and expense transactions of the OSU Foundation.


KEY AREAS OF FOCUS:
Payroll Processing and Payroll Related Payments - 75%

• Processing payroll via UKG
• Preparing appropriate journal entries
• Processing Income verifications
• Preparing Length of Service Awards
• Preparation of related data to include on IRS Form 990
• Review and distribute IRS Forms W-2 and 1095c and 1094c
• 403(b) Plan Administration/Compliance Testing/Audit Prep/Committee Advisory Member
• Affordable Care Act (ACA), Secure Act and other State and Federal regulatory compliance

Mineral Management -15%

• Download and coordinate mineral revenue payments to third party vendors.
• Collaborate with the Legal department to create import data.
• Create general ledger entries for recording mineral revenue.

Reconciliation of Bank and GL Accounts- 5%

• Recording transactions for Flexible spending account and HRA/HSA accounts.
• Insurance premium payments, recording and reconciliation with payroll.

Other monthly duties as assigned - 5%


JOB COMPETENCIES AND EXPERIENCE:
Education & Certifications-

• Education and experience should be equivalent of that normally received through a baccalaureate degree with emphasis in accounting. Two years’ experience in payroll is desired.

 
Experience-

• Accounting experience preferred
• Knowledge of accounting principles
• Payroll processing preferred
• Excel experience required
• Attention to detail required
• Ability to work independently
• Proven sense of humor and ability to have fun

 
Organizational Competencies-

• Effective Communication: Proactively ensures effective communication throughout the organization; makes relevant contributions to discussions and meetings, giving clear and concise explanations and sticking to the point; chooses language and communication method to suit the audience, reframes and articulates to help others understand; asks questions to check understanding when disseminating information
• Execution & Initiative: Motivates self and others to achieve the best results, displaying energy, drive and a desire to succeed; enlists the support of others as necessary to overcome resistance; supervises cross-functional project team execution on tasks to meet stated objectives; helps other employees’ gain the skills and experience they need to contribute; pro-actively outlines milestones, outcomes and deliverables and effectively communicates them to internal and external stakeholders
• Teamwork/Interpersonal Skills: Develops and nurtures formal & informal relationships with a wide circle of people beyond those involved in current activities, including potential donors, stakeholders, and information links; encourages collaboration among colleagues, departments and entire organization to achieve results; compromises, handles conflicts, seeks common ground, articulates own and others goals; stays focused on positive win-win outcomes; seeks input on how to leverage existing processes to improve the donor experience; translates ideas into action
• Problem Solving/Judgment: Gains understanding of how to apply approved policies and procedures; when and why escalation of issues is needed and to whom and communicates decisions and desired outcomes to others; anticipates the outcome of a single decision; recognizes problems in advance, systematically gathers information to define the root cause, breaks down complex information into component parts, develops alternatives, seeks input from others, selects and recommends the best solution
• Adaptability/Flexibility: Embraces complex or first time problems as opportunities to learn and incorporate new skills; flexes style based on immediate needs; accepts responsibility for implementing change; evaluates and manages resources needed to implement change; personally supports (in words and actions) organizational direction and change agenda
• Courage & Conviction: Takes responsibility for individual & project outcomes regardless of success and learns from all results; encourages candid responses, feedback, new ideas and conflicting opinions
• Donor Centered: Takes time to actively learn about the stated needs by asking questions, exploring how to unite the donors and university’s passions and priorities; anticipates customer needs and proactively makes recommendations

 PHYSICAL REQUIREMENTS: Must use a computer terminal and view a computer screen for extended periods of time.  Must talk in person or by phone (frequently and sometimes for extended periods) to people on campus and across the country.  Must constantly use visual acuity to check printed and designed materials of various types.  Must be able to navigate within the OSU Foundation. Typical office working conditions.