What are the responsibilities and job description for the Senior AP Clerk position at OTC Industrial Technologies?
Job Title: Senior AP Clerk
Location: Columbus, Ohio
We are seeking a detail-oriented and experienced Senior Accounts Payable Clerk to play a key role in our AP department. This position is responsible for processing high-volume invoices, ensuring timely and accurate payments, reconciling accounts, and assisting with process improvements. The Senior AP Clerk will also support junior team members, troubleshoot discrepancies, and collaborate with internal departments and external vendors to maintain smooth financial operations.
What You'll Do
What You'll Need:
Location: Columbus, Ohio
We are seeking a detail-oriented and experienced Senior Accounts Payable Clerk to play a key role in our AP department. This position is responsible for processing high-volume invoices, ensuring timely and accurate payments, reconciling accounts, and assisting with process improvements. The Senior AP Clerk will also support junior team members, troubleshoot discrepancies, and collaborate with internal departments and external vendors to maintain smooth financial operations.
What You'll Do
- Trains and mentors Accounts Payable (AP) staff, providing guidance and support to enhance team performance.
- Manages high-priority vendor accounts, ensuring proper handling and resolution of complex payment issues.
- Accesses and utilizes banking portals for payment processing and financial transactions.
- Serves as a backup to the AP Lead for payment runs, ensuring seamless operations in their absence.
- Reviews, sorts, and verifies invoices and check requests for accuracy and compliance.
- Prepares and processes payments, including accounts payable checks, ACH, and wire transfers.
- Reconciles payments, ensuring all transactions are properly recorded and discrepancies are resolved.
- Conducts account analysis to identify trends, variances, and potential issues.
- Monitors accounts to ensure payments are processed on time and vendors are paid promptly.
- Investigates and resolves invoice discrepancies, working closely with vendors and internal teams.
- Communicates effectively with internal departments and external vendors to address AP-related inquiries.
- Tracks and analyzes AP aging reports, ensuring timely resolution of outstanding balances.
- Identifies and addresses issues with invoices that do not auto-vouch, working toward long-term solutions to minimize manual processing.
- Ensures compliance with company policies, procedures, and financial regulations.
What You'll Need:
- Associate's Degree in Accounting, Finance, or a related field (preferred).
- 5 years of experience in accounts payable or accounting, with a strong understanding of AP processes.
- In-depth knowledge of accounts payable procedures and general accounting principles.
- Experience with OCR technology and automated invoice processing systems.
- Proficiency in large ERP systems (e.g., SAP, Oracle, Workday, or similar platforms).
- Strong analytical skills, with the ability to identify and resolve discrepancies efficiently.
- Excellent communication and customer service skills, with the ability to interact professionally with vendors and internal teams.
- Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
- Collaborative team player, capable of working effectively in a fast-paced environment.
- Highly dependable and self-motivated, with a proactive approach to problem-solving.
